Voting Information Packets at Correctional Facilities

The Maryland State Board of Elections is requesting bids for printing and shipping approximately 10,500 voting information packets to 50 correctional facilities across Maryland for both the 2026 Primary and General Elections, with bids due March 12, 2026 at 2:00 p.m. This is a Small Business Reserve Procurement limited to certified small business vendors meeting Maryland State Finance and Procurement Article requirements and certified by the Governor's Office of Small, Minority & Women Business Affairs.

Each standard packet contains four color-printed inserts (a two-sided informational letter, voter registration application, mail-in ballot request application, and return envelope with prepaid postage) folded into a #10 envelope with gold box design. Bilingual packets in English and Spanish are required for Montgomery County and Prince George's County facilities, with identical content structure duplicated in both languages. The return envelopes cannot use the State Board of Elections' business reply permit; postage must be printed or applied by the vendor.

The 50 facilities comprise 16 state correctional facilities, 10 juvenile facilities, and 24 local correctional facilities across Maryland counties. For the Primary Election, packets must arrive at facilities between April 13 and April 27, 2026; for the General Election, between August 3 and August 17, 2026. Bidders must provide separate cost estimates for standard packets and bilingual packets (including labor and printing per packet and in total), a separate line item for return envelope postage (with clarification on whether Montgomery and Prince George's County postage rates differ), and a separate cost estimate for shipping to all 50 facilities. Vendors must confirm ability to meet both shipping deadlines. All insert materials must be printed in color. Bids are submitted via email to the State Board of Elections Procurement Director.