Specifications for Detainee Voting Packets 2026- BPM055699.docx

PROCUREMENT

NOTICE

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 —14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract.

Specifications- Voting Information Packets at Correctional Facilities eMMA Solicitation #: BPM055699

Main Request: For both the 2026 Primary and 2026 General Elections, print and ship approximately 10,500 unaddressed voting information packets to 50 correctional facilities across the State of Maryland.

Number of Packets and Jurisdictional Breakdown:

· 16 State Correctional Facilities in 7 counties (approximately 2,970 packets):

· Allegany County (2 correctional facilities)

· Anne Arundel County (3 correctional facilities)

· Baltimore City (4 correctional facilities)

· Carroll County (1 correctional facility)

· Howard County (1 correctional facility)

· Somerset County (2 correctional facilities)

· Washington County (3 correctional facilities)

· 10 Juvenile Facilities in 8 counties (approximately 275 packets):

· Allegany County (1 correctional facility)

· Baltimore City (2 correctional facilities)

· Baltimore County (1 correctional facility)

· Frederick County (1 correctional facility)

· Garrett County (1 correctional facility)

· Prince George’s County (1 correctional facility)

· Washington County (2 correctional facilities)

· Wicomico County (1 correctional facility)

· 22 local correctional facilities in 21 counties (approximately 5,540 packets)

· 2 correctional facilities in Anne Arundel County

· 1 correctional facility in each of 20 counties: Allegany, Baltimore, Calvert, Caroline, Carroll, Cecil, Charles, Dorchester, Frederick, Garrett, Harford, Howard, Kent, Queen Anne’s, Saint Mary’s, Somerset, Talbot, Washington, Wicomico, and Worcester

· 2 local correctional facilities in 2 counties[footnoteRef:1] (approximately 1,675 packets) [1: Montgomery and Prince George’s Counties are listed separately because the contents of their packets will be different from the other mailings (bilingual content).]

· Prince George’s County (1 correctional facility)

· Montgomery County (1 correctional facility)

Content & Description of the Packets:

For the 16 State facilities, 10 Juvenile facilities, and 22 local correctional facilities listed in the first three bullets above, each packet will include the following content folded inside of an unaddressed, unsealed envelope, size #10. (See attached outgoing envelope)

· Insert #1: Two-sided, letter-sized sheet (letter with illustrations)

· Insert #2: Two-sided, letter-sized voter registration application (instructions on one side and application on the other)

· Insert #3: Two-sided, letter-sized application to request a mail-in ballot, with two pages (first page: instructions on one side and application on the other; second page: local Boards of Election addresses)

· Insert #4: Return envelope with return paid postage, size #9.

· Inserts #1, #2, and #3 are black/white. Insert #4 is black/white with a purple stripe, and the outer envelope is black/white with a gold box.

In Prince George’s and Montgomery Counties, voting information and materials must be bilingual. Each packet for the Prince George’s County Correctional Center and the Montgomery County Correctional Facility will include the following content folded inside of an unaddressed, unsealed envelope, size #10.

· Insert #1A: Two-sided, letter-sized sheet in English (letter with illustrations)

· Insert #1B: Two-sided, letter-sized sheet identical to Insert #1A, but in Spanish.

· Insert #2A: Two-sided, letter-sized voter registration application in English (instructions on one side and application on the other)

· Insert #2B: Two-sided, letter-sized voter registration application (instructions on one side and application on the other) in Spanish

· Insert #3A: Two-sided, letter-sized application to request a mail-in ballot, with two pages (first page: instructions on one side and application on the other; second page: local Boards of Election addresses) in English

· Insert #3A: Two-sided, letter-sized application to request a mail-in ballot, with two pages (first page: instructions on one side and application on the other; second page: local Boards of Election addresses) in Spanish

· Insert #4: Return envelope with return paid postage, size #9

· Inserts #1A, #1B, #2A, #2B, #3A, and #3B are black/white. Insert #4 is black/white with a purple stripe, and the outer envelope is black/white with a gold box.

Return Postage:

· Because the return envelope (Insert #4) will not be pre-addressed, we cannot use our own mail permits.

· Return postage must be printed or applied to the return envelopes by the vendor. Please note, SBE's business reply permit cannot be used for this return mail.

Shipping Date:

· For the Primary Election, packets should be shipped to each facility so as to arrive no earlier than April 13, 2026, and no later than April 27, 2026.

· For the General Election, packets should be shipped to each facility so as to arrive no earlier than August 3, 2026, and no later than August 17, 2026.

Requirements of Bid:

· Cost to print all content and the outer envelopes and insert all content into the outer envelope (cost should include any labor charges) for all counties except packets for the Prince George’s County and Montgomery County facilities.

· Include both the total cost and the per packet cost

· Cost to print all content and the outer envelopes and insert all content into the outer envelope (cost should include any labor charges) for the Montgomery County and Prince George’s County correctional facilities.

· Include both the total cost and the per packet cost

· Return envelope postage solution with cost of postage (as a separate cost from the printing and inserting cost)

· Please specify if the return postage rate for the Montgomery and Prince George’s County packets is a different rate from the other counties’ packets.

· Approximate cost to ship the packets to 50 total correctional facilities

· While the cost to ship to each facility will likely be dependent on the number of packets going to each facility, please do your best to estimate.

· At the end of this document is a chart with the number of packets we estimate will be sent to each facility. Please use this information to estimate shipping costs.

· Confirmation that your company can meet the shipping deadlines.

· Remember that request is for both the 2026 Primary and General Elections, so please include the cost for both elections if there would be any differences in the cost. If the cost is the same for both elections, one estimate is sufficient, just please state that the cost will be the same for both elections.

· Please provide clear grand total pricing for your bid.

· Bids are due by March 12,2026 at 2:00 pm- email them to SBE’s Procurement Director Whitney.LeRouxs@Maryland.Gov.

Question and Answer:

1) I want to confirm a specification on this. The samples of the documents that fold and go in the envelope have color on them and in the spec it indicates they print black. Can you please confirm if they should print black or in color.

Answer: The insert materials should be printed in color.

State Correctional Facilities

to Ship

Juvenile Correctional Facilities

to Ship

Local Correctional Facilities

to Ship

Local Correctional Facilities- Bilingual Packet

to Ship

Estimated Total Number of Bilingual Packets to Ship (Local Facility) 1,675

Jared DeMarinis State Administrator

Katherine Berry Deputy Administrator Michael Summers, Chairman Jim Shalleck, Vice Chairman Diane Butler Victoria Jackson-Stanley Eric Bryant

BPM055699

03/03/2026

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