Voter Card Mass Mailing Services

Galveston County is issuing a Request for Proposal (RFP 26-096) for Voter Card Mass Mailing Services to provide publication printing of mass mailings of voter registration cards to registered voters countywide. The procurement seeks a qualified vendor capable of handling the design, printing, and distribution of voter registration materials on a project-based, as-needed basis. Key deliverables include graphic design materials for the voter cards, printing services, and mass mailing coordination to ensure timely delivery to all registered voters throughout the county. Required qualifications for vendors include relevant experience in mass printing and mailing operations, graphic design capabilities, and demonstrated expertise in handling large-scale voter communication initiatives. The RFP evaluation criteria are weighted as follows: firm experience and qualifications (30 points), cost (25 points), method of approach including software and delivery timelines (25 points), digital samples (15 points), overall RFP response (5 points), and a possible 6-point interview component for a maximum of 200 points. The deadline for inquiries and questions is March 23, 2026 at 5:00 p.m., with proposals due May 21, 2026, to be submitted via the appropriate procurement portal. The initial contract term is one year from the date of award, with the county reserving the right to extend for 90 days and renew for supplemental terms up to a maximum of four additional years in increments not exceeding one year each.

The RFP does not specify set-aside designations for disadvantaged enterprises or other socioeconomic classifications, meaning all qualified vendors regardless of business classification are eligible to respond. No incumbent vendors or current contractors are identified in the procurement documentation. Pricing is structured on a per-project or hourly rate basis, with offerors required to provide detailed cost proposals; all administrative, reporting, overhead, and other necessary costs must be included in submitted rates. Vendors must maintain specified insurance coverage including commercial general liability of $1,000,000 per occurrence and workers' compensation insurance. Liquidated damages of $100 per calendar day apply for delivery delays beyond the committed due date. No specific budget range or maximum award value is provided in the documentation; pricing will be evaluated as part of the comprehensive proposal review process.