2-RFP 26-096 REQUIRED FORMS.pdf

This is a Required Forms document for RFP 26-096 issued by the City of Tempe, Arizona, in conjunction with a state and local contract opportunity involving both Tempe's Arts + Culture marketing services and Galveston County's voter card mass mailing services. The RFP seeks qualified graphic design, social media management, and/or digital marketing services to support four Arts + Culture business units: Tempe Center for the Arts, Tempe History Museum, Community Arts Engagement, and Public Art. Services will be provided on a project-based, as-needed basis throughout the contract term. The deadline for inquiries and questions is March 23, 2026 at 5:00 p.m. Arizona time, with proposals due April 2, 2026 at 3:00 p.m. Arizona time via the City's Bonfire procurement portal. The initial contract term is one year from the date of award, with the City reserving the right to unilaterally extend for 90 days and renew for supplemental terms up to a maximum of four additional years in increments not exceeding one year each. Submissions will be opened via Microsoft Teams at the proposal deadline.

The RFP structure employs a cumulative point system with evaluation criteria weighted as follows: firm experience and qualifications (30 points), cost (25 points), method of approach including software and delivery timelines (25 points), digital samples (15 points), and overall RFP response (5 points), with a possible 6-point interview component for a maximum of 200 points. Pricing is structured on an hourly rate basis, with offerors required to provide base hourly rates for each applicable service category and optional project management rates. All administrative, reporting, overhead, and other necessary costs must be included in submitted rates. Contractors must be locally based or Arizona-based, with the City expressing a preference for Arizona-based contractors. Required insurance coverage includes commercial general liability of $1,000,000 per occurrence, workers' compensation insurance, and automobile liability of $1,000,000 per accident. Liquidated damages of $100 per calendar day apply for delivery delays beyond committed due dates. No specific budget range or award value is provided; pricing will be evaluated as part of the proposal review process. The RFP does not specify set-aside designations for disadvantaged enterprises or other socioeconomic classifications.