1-RFP26-096 DOCUMENTATION.pdf

This documentation file pertains to a Request for Proposal (RFP) issued by the City of Tempe, Arizona for Graphic Design, Social Media, and Digital Marketing services supporting four Arts + Culture business units: Tempe Center for the Arts, Tempe History Museum, Community Arts Engagement, and Public Art. The City seeks qualified individuals or agencies capable of providing one, two, or all three service categories on a project-based, as-needed basis. Deliverables include graphic design materials, social media content and management, and digital marketing campaigns. The deadline for inquiries and questions is March 23, 2026 at 5:00 p.m. Arizona time, with proposals due April 2, 2026 at 3:00 p.m. Arizona time via the City's Bonfire procurement portal. Proposal opening will occur via Microsoft Teams at the submission deadline. The contract term is one year from the date of award, with the City reserving the right to unilaterally extend for 90 days and renew for supplemental terms up to a maximum of four additional years in increments not exceeding one year each.

Pricing is structured on an hourly rate basis, with offerors required to provide base hourly rates for each applicable service category and optional project management rates; no specific budget range or award value is provided, as pricing will be evaluated as part of the proposal review process with all administrative, reporting, overhead, and other necessary costs included in submitted rates. The RFP does not specify set-aside designations for disadvantaged enterprises or other socioeconomic classifications. Required qualifications include relevant experience and expertise in applicable service areas, with Social Media contractors required to be available on-site in Tempe on a weekly or bi-weekly basis. Contractors must be locally based or Arizona-based, with the City expressing a preference for Arizona-based contractors. Contractors must maintain specified insurance coverage including commercial general liability of $1,000,000 per occurrence, workers' compensation insurance, and automobile liability of $1,000,000 per accident. Liquidated damages of $100 per calendar day apply for delivery delays beyond the committed due date. Evaluation criteria include firm experience and qualifications (30 points), cost (25 points), method of approach including software and delivery timelines (25 points), digital samples (15 points), overall RFP response (5 points), and a possible 6-point interview component for a maximum of 200 points.