Volusia County Small Flooring Installations and Repairs

The County of Volusia, Florida is issuing Invitation for Bid 26-B-80JJ to procure small flooring repair and replacement services on an as-needed, countywide basis through the establishment of Master Agreements with multiple qualified contractors. The solicitation seeks removal, preparation, and installation of various flooring types including broadloom carpet, carpet tile, vinyl composition tile (VCT), sheet vinyl, luxury vinyl tile (LVT), and ceramic tile for projects generally not exceeding 3,000 square feet, with ancillary services encompassing furniture removal and replacement, floor preparation, substrate repair, and material disposal. Qualified contractors must submit completed pricing tables with unit costs for 24 line items covering installation and demolition services stratified by two project size categories (0–1,500 square feet and 1,501–3,000 square feet), labor rates for normal and after-hours work, and materials pricing, along with three relevant project references completed within the last three years demonstrating past performance capability. The evaluation will be based on total cost and past performance, with respondents required to demonstrate responsiveness to site visit requests within three business days and submission of detailed written quotations within five business days following inspections. The solicitation was released on May 7, 2026, with a deadline for submission of questions by May 21, 2026, at 11:59 PM EST, and a response submission deadline of June 4, 2026, at 3:00 PM EST through the County's eProcurement Portal, with an optional solicitation opening scheduled for June 4, 2026, at 3:01 PM via Microsoft Teams. The County intends to award an initial three-year term with two optional one-year renewals contingent upon mutual written agreement and County Council approval.

Local preference of up to five percent applies to bidders with a permanent business location in Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to bid closing, and respondents must comply with E-Verify requirements and maintain drug-free workplace compliance. Required insurance coverage includes Workers' Compensation with Florida statutory limits, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 general aggregate, Auto Liability of $1,000,000 combined single limit, and Transportation Pollution Liability, with the County named as additional insured on all policies and a waiver of subrogation endorsement required; contractors must provide a one-year warranty covering installation defects, adhesion failure, seam separation, and material defects. Previous incumbents under solicitation 23-B-113SH included Williams FloorCenter, Inc. (Orange City, FL), LVS Management Inc. dba Aloha Carpets and Floor Coverings (Daytona Beach, FL), and Noel's Flooring (Bunnell, FL), though this new solicitation represents an updated and expanded scope with increased project size limits from 1,500 to 3,000 square feet. Respondents may petition annually for price redeterminations based on documented increases in wages, fuel, or materials costs using the Employment Cost Index (ECI) or Producer Price Index (PPI) as applicable, and payment will be made within 45 business days of invoice receipt with interest accruing at up to one percent monthly on undisputed invoices unpaid beyond 30 days. No specific award values or budget ranges are disclosed in the solicitation documents; however, the County reserves the right to award to multiple contractors to ensure coverage, flexibility, and consistent service delivery, and retains the discretion to cancel the solicitation or reject all responses if deemed in the County's best interest.