Volunteer Program

Dane County, Wisconsin, through its Department of Human Services, is seeking a contractor to manage a Volunteer Program (RFP #424007-DSM) focused on recruiting, coordinating, and monitoring volunteer activities for adults aged 60 and older. The primary objective is to establish a comprehensive "clearing house" for senior volunteer engagement in Dane County, with a targeted service unit ceiling of 2,020 hours of direct volunteer coordination. The successful vendor must provide a minimum of 1 Full-Time Equivalent (FTE) staff member dedicated to volunteer coordination. Proposals will be evaluated across seven weighted categories: Mission and Goals (5 points), Program Overview and Service Delivery Strategies (30 points), Experience and Staffing (20 points), Accessibility (10 points), Program Data and Quality Assurance (25 points), Cost (10 points), and Local Vendor Preference (5 points). The contract will be effective for one year with potential renewal for four additional one-year periods. Proposals are due by May 26, 2023, at 2:00 pm and must be submitted electronically through the County's eProcurement Portal.

Vendors must be registered entities in good standing with the Wisconsin Department of Financial Institutions and are subject to administrative cost limitations of 15% of the total budget. While specific set-aside designations are not explicitly detailed, the RFP includes sections for Minority Business Entity (MBE), Woman Owned Business Entity (WBE), and Disabled Veteran Business (DVB) status. The current incumbent provider is RSVP Dane County, which has been delivering 1,396 hours of direct volunteer services coordination annually with 0.72 FTE Volunteer Coordinating Position(s). The cost proposal requires vendors to provide detailed service unit rates, program budgets, and personnel schedules, with final pricing and payment terms to be negotiated based on cost reasonableness and available Dane County funding. The proposal documents suggest a focus on organizational capacity, transparency, and diversity in service delivery, with comprehensive demographic data collection required for staff, board members, and volunteers.