VMware vSphere Foundation License Renewal

The West Virginia Department of Education (WVDE), specifically the Office of Infrastructure and Network Operations, is seeking a procurement for VMware software license renewals in Kanawha County. The Agency Request for Quote (ARFQ) solicits bids for 128 VMware vSphere Foundation licenses (per core) and 3 VMware Site Recovery Manager 8 Enterprise (25vm Pack) licenses, with a three-year maintenance and support contract. The procurement requires vendors to be authorized by VMware/Broadcom and provide comprehensive pricing that includes all shipping, delivery, and travel fees. Key deadlines include a question submission cutoff of March 27, 2025, at 4:00 PM ET, with final bids due on April 1, 2025, at 10:30 AM ET. Evaluation criteria will focus on the lowest overall total cost that meets the required specifications, with the contract term running from 04/11/2025 to 04/10/2028 and potential for consecutive term renewals.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, vendors must complete mandatory registrations with three state entities: the West Virginia Purchasing Division, the Secretary of State's Office, and the WV Tax Department. Vendors awarded contracts exceeding $2,500 must pay associated registration fees, with an option to complete a one-time $130 Business4WV registration. The solicitation references a specific customer site ID (10666621), VMware contract number (344994373), and reseller ERP number (9461214). Though a precise budget range is not specified, the procurement involves annual licensing and maintenance costs for critical technology infrastructure supporting the state's educational technology systems. The contract allows for annual payments and includes provisions for production support, subscription services, and potential reinstatement fees for lapsed support.