Addendum 1_ARFQ EDD2500000028.pdf

Proc Folder: 1652095

State of West Virginia Agency Request for Quote

Info Technology

Doc Description: VMware vSphere Foundation License Renewal

Proc Type: Agency Master Agreement

Date Issued Solicitation Closes

2025-03-24 2025-04-01 10:30

BID RECEIVING LOCATION

PROCUREMENT OFFICER

DEPARTMENT OF EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON

us

VENDOR

WV 25305

Vendor Customer Code:

Vendor Name :

Address:

Street:

City:

State:

Principal Contact :

Vendor Contact Phone:

FOR INFORMATION CONTACT THE BUYER

Michelle L Childers

(304) 558-2686 michelle.childers@k12.wv.us

Vendor Signature X

Solicitation No

ARFQ 0402 EDD2500000028

Country:

Extension:

FEIN#

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Mar 24 , 2025 Page 1

Zip:

Reason for Modification:

Addendum Number 1 issued to provide revised specifications and new Exhibit A - Pricing Page

Version

DATE

FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

The West Virginia Department of Education (WVDE) is soliciting bids on behalf of the Office of Infrastructure and Network Operations to establish a contract to purchase VMware vSphere Foundation , per the attached Instructions to Bidders, Terms and

Conditions and specifications.

Amount bid for all commodity line items must be inclusive of shipping and delivery fees and travel fees. Shipping & delivery, and travel fees charged separately will be the responsibility of the vendor and shall not be paid by the agency.

!INVOICE TO

DEPARTMENT OF

EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON

Line

WV

ISHIPTO

DEPARTMENT OF

EDUCATION

OFFICE OF

INFRASTRUCTURE &

NETWORK OPERATIONS

1900 KANAWHA BLVD E,

BLDG 6 RM 550

CHARLESTON WV

Unit Price Total Price Comm Ln Desc Qty Unit Issue _____________ ___;,~----------------------------1 VMware vSphere Foundation - 3YR 1.00000 EA

Comm Code

43222634

Extended Description:

VMware vSphere Foundation Item # VCF-VSP-FND-8.

Manufacturer Specification

Enter the Total 3-Year Contract Cost from Exhibit A - Pricing Page for the Unit Price.

Date Printed: Mar 24, 2025 Page 2

Model# j1Nvo1cE 10 ______________ ----1,l_s_H1_P_T_o _______________ -..J

DEPARTMENT OF DEPARTMENT OF

EDUCATION EDUCATION

BLDG 6, RM 700 OFFICE OF

INFRASTRUCTURE &

NETWORK OPERATIONS

1900 KANAWHA BLVD E

CHARLESTON WV

Line

Comm Ln Desc Qty

VMware Site Recovery Manager 8 Enterprise 1.00000 (25vm Pack) -3YR

1900 KANAWHA BLVD E,

BLDG 6 RM 550

CHARLESTON

Unit Issue

EA

Comm Code Manufacturer Specification

WV

Unit Price Total Price

Model# -------------------------------------------1 43222634

Extended Description:

VMware Site Recovery Manager 8 Enterprise (25vm Pack) for (includes Production Support/Subscription), Item # VCF-VLR-PVM.

Enter the Total 3-Year Contract Cost from Exhibit A - Pricing Page for the Unit Price .

!SCHEDULE OF EVENTS

Line

Event

Question Deadline: 4:00PM ET

Date Printed: Mar 24, 2025 Page 3

Event Date

2025-03-27

EDD2500000028

Document Phase

Draft

Document Description

VMware vSphere Foundation License Renewal

ADDITIONAL TERMS AND CONDITIONS

See attached document(s) for additional Terms and Conditions

Page

SOLICITATION NUMBER: ARFQ EDD2500000028

Addendum Number: No.01

The purpose of this addendum is to modify the so li c itation identified as ("So lic itation") to refl ect the change(s) identified and described below.

Applicable Addendum Category:

Modify bid opening date and time

[✓ I Modify specifications of product or serv ice being sought

Attachment of vendor questions and responses

Attachment of pre-bid sign- in sheet

Correction of error

Other

Description of Modification to Solicitation:

Addendum issued to publish and distribute the attached documentation to the vendor community.

1) The purpose of this addendum is to provide revised specifications and new Exh ibit A - Pricing Page.

No additional changes.

Additional Documentation: Documentation re lated to thi s Addendum (if any) has been included herewith as Attachment A and is specificall y incorporated herein by reference.

Terms and Conditions:

I. A ll prov isions of the So licitation and other addenda not mod ified herein sha ll remain in full force and effect.

2. Vendor should acknowledge receipt of a ll addenda issued for this So li citation by completing an Addendum Acknowledgment, a copy of which is included herewith .

Failure to acknowledge addenda may result in bid di squalification. The addendum acknowledgement should be submitted with the bid to expedite document process ing.

Revised 6/8/20 12

ATTACHMENT A

Revised 6/8/2012

REQUEST FOR QUOTATION

ARFQ_EDD2500000028- VMware vSphere Foundation

ADDENDUM 1 - REVISED SPECIFICATIONS

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Education (WVDE) is soliciting bids on behalf of the Office of Infrastructure and Network Operations to establish a contract to purchase VMware vSphere Foundation.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 "Contract Item" means the items in Section 4.1 as more fully described by these specifications.

2.2 "Pricing Page" means the pages, contained in wvOASIS upon which Vendor should list its proposed price for the Contract Items.

2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that is published by the Agency.

3. QUALIFICATIO S: Vendor, or Vendor' s staff ifrequirements are inherently limited to individuals rather than corporate entities, shall have the qualifications listed below.

Compliance will be determined prior to contract award by the State through documentation provided by the Vendor with its bid or upon request, Vendor must provide any documentation requested by the State to assist in confirmation of compliance with this provision. References, documentation, or other information to confirm compliance with this experience requirement are preferred with the bid submission, but may be requested after bid opening and prior to contract award.

3.1 Vendor must be authorized by VMware, Broadcom to provide software maintenance and support for the Licenses.

4. GENERAL REQUIREMENTS:

4.1. Software Maintenance and Support: Vendor must provide maintenance and support for the Licenses as follows:

4.1.1 Commodity Line 1 - (128) VMware vSphere Foundation - per core, Item# VCF-VSP-FND-8.

4.1.2 Commodity Line 2 - (3) VMware Site Recovery Manager 8 Enterprise (25vm Pack) for (includes Production Support/Subscription), Item# VCF-VLR-PVM.

ARFQ_EDD2500000028 - VMware vSphere Foundation

ADDENDUM 1 - REVISED SPECIFICATIONS

4.1.3 Maintenance and support must be provided for three (3) years. To be paid on an annual basis.

4.1.4 Current maintenance and support began on 04/11/2024 and expires/expired on 04/10/2025.

4.1.5 Maintenance and Support under the initial term of this Contract will be for the period beginning on 04/11/2025 and ending on 04/10/2028. Each subsequent term, if any are authorized by the parties, will run consecutively to the prior term.

4.1.6 Reinstatement fees for lapsed support must be included in the first year of maintenance and support costs, if applicable.

4.1. 7 Vendor must provide a copy of all applicable maintenance and support agreements prior to contract award for review and approval by the State of West Virginia.

4.1.8. Additional information for license renewal.

a. Customer Site ID number: 10666621

b. Contract Number for VMware: Account # 344994373

c. Reseller ERP number: 9461214

5. CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide the WV Department of Education with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

5.2 Pricing Section: Vendor should complete the Exhibit A - Pricing Page by providing the Annual Price Per License for each year and the Total 3-Year Contract Cost. Vendor should complete the Pricing Section in full as failure to complete the Pricing Section in its entirety may result in Vendor' s bid being disqualified. Vendor should type or electronically enter the information into the Pricing Section to prevent errors in the evaluation.

If Vendor is submitting their bid electronically via wvOASIS .gov, the Vendor should enter the Total 3-Year Contract Cost from Exhibit A - Pricing Page into

ARFQ_EDD2500000028- VMware vSphere Foundation

ADDENDUM 1 - REVISED SPECIFICATIONS

the unit price of commodity line 1 and 2 accordingly. The Exhibit A-Pricing Page should be uploaded as an attachment with bid.

6.PAYMENT:

6.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

7. VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

REQUEST FOR QUOT A TION

ARFQ_EDD2500000028 - VMware vSphere Foundation

ADDENDUM 1 - REVISED SPECIFICATIONS

8. MISCELLANEOUS:

8.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor's responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: __________ _

Telephone Number:

Email Address:

EXHIBIT A- PRICING PAGE

VMware vSphere Foundation Maintenance and Support

The West Virginia Department of Education (WVDE) is requesting a 3-YR software license renewal that will be paid annually.

If Vendor is submitting their bid electronica lly via wvOASIS.gov, the Vendor should enter the Total 3-Year Contract Cost from Exhibit A - Pricing Page into the unit price of commodity line 1 and 2 accordingly. The Exhibit A-Pricing Page should be uploaded as an attachment with bid .

VMware vSphere Foundation Total Number Annual Price

VCF-VSP-FN D-8 Year Start Date End Date of Licenses Per License

Maintenance & Support plus re instatement fees 1 04/11/2025 04/10/2026 128

Maintenance & Support 2 04/11/2026 04/10/2027 128

Maintenance & Support 3 04/11/2027 04/10/2028 128

Commodity Line 1: Total 3-Year Contract Cost

VMware Site Recovery Manager 8 Enterprise (25vm Pack) includes

Production Total Number Annual Price

Support/Subscript ion Year Start Date End Date of Licenses Per License

Maintenance & Support plus reinstatement fees 1 04/11/2025 04/10/2026 3

Maintenance & Support 2 04/11/2026 04/10/ 2027 3

Maintenance & Support 3 04/11/2027 04/10/2028 3

Commodity Line 2: Total 3-Year Contract Cost

Total Cost

Total Cost

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: EDD2500000028

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form . Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification .

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal , plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

Addendum No. I [ Addendum No. 6

Addendum No. 2 [ ] Addendum No. 7

Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum o.9

[ Addendum No. 5 [ ] Addendum 0 . 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012