Video Tape Archive Digitization Project

The State of Arkansas, through the Department of Transformation and Shared Services Office of State Procurement (TSS OSP) on behalf of the Arkansas Educational Television Network (AETN) dba Arkansas PBS, is seeking a contractor to perform a Video Tape Archive Digitization Project. The objective is to digitize an estimated 26,000 tapes containing approximately 22,553 hours of video and audio content in over 30 different tape formats, including 2" Quad Reel-to-Reel, 1" Reel-to-Reel, 3/4" Umatic, Betacam, DV Cam, and various audio formats. The contractor will be responsible for creating preservation, mezzanine, and proxy digital files, applying metadata and checksums, and adhering to quality control and disaster recovery protocols. The contractor must have at least five years of experience in the video tape digitization industry and be located within the Continental United States. Proposals are due by October 11, 2023, and the anticipated contract start date is November 20, 2023, with an initial one-year term that may be renewed for up to six additional one-year terms. A Bidders Conference will be held on September 22, 2023.

The contract does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The current incumbent and any existing infrastructure or technology requirements are not specified in the provided information. The total estimated contract value or budget range is also not disclosed.