S000000268 Written Questions and Answers.pdf

QUESTION NBR QUESTION SUBJECT QUESTION TEXT ANSWER TEXT

Existing tape formats and quantities

Is it possible to get a list of the tape formats that will be digitized, and to get a count of each format?

The main info says there are 30 formats, but it would be very helpful to know what they are, and how many of each there are.

See List of Formats. We do not have a full inventory of assets at this time.

Quantity of deteriorated/problem tapes

Do you have a feel for how many units are damaged and require special care?

We have means of knowing which ones are damaged.

3 Digital restoration Is any digital restoration expected or needed? Yes, but we know those will be seperatly negotiated items.

4 2.1 Is the inventory of tape quantity, formats, and hours of content to be migrated planned to be completed by contract start?

Yes.

5 2.4 (A)

What LTO library middleware technology will be integrated if any?

Are you using or considering Black Pearl or DIVA?

We currently have Storage DNA as a middleware application but it does not support LTO-9 at this time. We are not considering Black Pearl or DIVA.

6 2.4 (C)

LTO tapes come with a bar code/serial number on them. Are you using them?

The request is for the data tapes must be labeled with a unique LTO barcode label that matches the tapes formatted serial number.?

Can you please explain how an LTO that contains the contents of multiple tapes should be labeled on the LTO?

Not all LTO tapes have barcodes, but most do. We require them. The barcode should be Serial number specific. The LTO tape should only be labeled with the barcode. The files will be labeled based on a naming convention that ARPBS will supply for each asset.

7 2.4 (F)

The request is to create one set of digital files per physical unit.?

Can you explain what this means in terms of files on an LTO if the LTO can hold the content of 100 tapes? Define physical unit.

Physical unit = original tape. Each original tape will have the requires files created (i.e., proxy, mezzanine, or preservation files), photos, and any other ancillary data files possible. Those files are considered a set. A folder structure can be used with sets. Standard master source named folder with pertaining assets.

8 2.4 (G)

If a source contains VITC and LTC but they are not the same, which one is preferred?

If a source contains only LTC, should the LTC be read and reinserted as VITC?

VITC

9 2.4 (I)

What exceptions should be listed on the inspection reports?

What form should they be (pdf, xml?)

Discussions about the QC reports will be held during the interview process.

10 2.4 (J)

The Contractor shall generate MD-5 checksums for all created files?

Besides the MD-5 audio/video files, should MD-5's be generated for metadata xml files, reports, etc?

Yes

11 2.7

Which interlace frame encoding do you prefer, or can we propose one?

What frame cadence do you prefer in JPEG2000?

What are the RGB source tape formats (could be using HDD1000 or HDV1000s)?

What are all the audio and video formats (referenced as 31 formats)?

In 2.8, is the preference ProRes 422HQ or 10-bit Uncompressed 1920x1080?

Is all source content 29.97?

Are there any non-29.97 source materials?

Are all tapes that are not 29.97 be converted to that frame rate?

For Question 2.7, all of our specifications are in compliance with standards given to us by the Library of Congress to be able to particiapte in their archive project. For Question 2.8, ProRes 422HQ is our choice. We made a mistake putting the 10 bit Uncompressed standard in our requirements. All source content is 29.97.

12 2.9

Is the request to not maintain the fps and raster on the proxies?

Is the request for these smaller height/widths for a technical or file space reason?

Is there a hesitation for frame sizes that match the original?

We are working with several archive entities including the Library of Congress. These are the agreed upon specifications for proxy files.

13 Where is the archive currently housed? In a controled room at the ARPBS Building in Conway, AR.

AETN Video Tape Archive Digitization Project S000000268 Written Questions

Does CLIENT require the contractor to pack assets and deliver to the contractor facility for digitization?

ARPBS will label and physically pack assets. Contractor will arrange for shipping and alert ARPBS of shipping details. All shipping materials will be purchased by contractor and sent to ARPBS prior to ARPBS employees performing the packing of assets. All shipping billing will be handled by contractor.

15 What is the condition of assets? Well cared for.

16 Can SOA provide a list of formats/quantities? See List of Formats. We do not have a full inventory of assets at this time.

Upon project completion do assets return to state of arkansas?

Yes

Are the assets barcoded or possess any other unique identifier?

Will have Unique Identifier

In the event that items need to be baked before digitization, does contractor need to get approval?

Yes

20 Are there any metadata collection requirements?

Photographs of the assets should be created for every asset. The assets tha have paper docuemntation in the cases should be entered into an excel documents or PDF.

Will SOA provide an inventory with the shipped assets?

Yes

Section 2,4 #G mentions Preservation file to match source timecode. Does the same apply with the Mezzanine and Proxy files?

When applicable

Section 2.8 #3 mentions Mezzanine as Pro Res HQ and specifies "29.97". What if sources are

PAL?

There are no PAL sources in our inventory

Will sources with timecode breaks be treated as one file, or is segmented files required?

One continous file even if timecode breaks. No segementing required

If timecode breaks are present and segmented files are required, how should timecode be striped? (Hour 00 or 01 is standard for this)

N/A

Is there any special directory structure for LTO9, or would a standard master source named folder with pertaining assets (MXF, MOV, MP4, MD5) stored within suffice?

Standard master source named folder with pertaining assets

Would a five-point spot check suffice for QC or are we providing Aurora QC reports for each delivery?

Five-point spot check

Section 2.9 #B mentions mezzzanine and proxy resizing to 854x480 and 640x480. Can this be clarifyied?

We are working with several archive entities including the Library of Congress. These are the agreed upon specifications for proxy files.

Due to short turn arounds, will the state extend the pricing/proposal due date by 15 working days, 3 weeks. Thank you in advance, Section 2.1 Existing tape formats and quantities

Is it possible to get a list of the tape formats that will be digitized, and to get a count of each format? The main info says there are 31 formats, but it would be very helpful to know what they are, and how many of each there are.

See List of Formats. We do not have a full inventory of assets at this time.

Section 2.4 K. Quantity of deteriorated/problem tapes

Do you have a feel for how many units are damaged and require special care?

No.

Section 2.12 5. Digital restoration

Is any digital restoration expected?

If so, what is expected as part of the restoration (color restore, noise/grain, etc.)?

Is the restoration to be part of all exported files for a given asset, or only a selected file (i.e.

mezzanine file only)?

Only Identify if damaged. Then damaged Items will be negotiated separate.

Section 2.6 A. On-asset identifier

Is this identifier something that can be scanned (like a barcode or QR code), or is it alphanumeric only?

Alphanumeric