Veterinary Services for Mountaineer Casino Resort & Races

The West Virginia Racing Commission is issuing an Agency Request for Quote (ARFQ) for an open-end master agreement contract to provide veterinary services at Mountaineer Casino Resort & Races in New Cumberland, West Virginia. The procurement seeks qualified veterinarians to deliver three distinct service categories: pre-race examinations on live race days, live race card and veterinary reporting requirements on race days, and veterinary list works on a daily basis. Qualified vendors must hold a Doctorate in Veterinary Medicine, possess five years of full-time or equivalent part-time paid experience in racetrack veterinary services, and maintain current licensure by the West Virginia Board of Veterinary Medicine. Additionally, vendors must carry Professional/Malpractice/Errors and Omissions Insurance with a minimum of $500,000 per occurrence and demonstrate Personal Vehicle Liability Coverage, with all travel costs and mileage to be incorporated into quoted rates. The technical question deadline is February 12, 2026, at 10:00 a.m. EDT, and bid submissions are due on February 19, 2026, at 2:30 p.m. EDT to the West Virginia Racing Commission, Suite 533, 900 Pennsylvania Avenue, Charleston, West Virginia 25302. Inquiries should be directed to Thomas P. Hymes at the West Virginia Lottery (304-352-1831 or thymes@wvlottery.com). The initial contract term is one year from the award date, with options for three successive one-year renewal periods subject to mutual written consent.

The solicitation documents do not identify any set-aside designations, restrictions on organization types, or incumbent vendor information. No specific award values or budget ranges are detailed in the provided solicitation materials. Prior to contract award, the successful vendor must register with the West Virginia Purchasing Division, Secretary of State's Office, and Tax Department, with applicable registration fees required. The contract is designated as an open-end agreement, meaning that the quantities listed represent approximations based on anticipated needs and actual quantities ordered may vary. The State reserves the right to cancel the agreement upon 30 days' written notice and has made the contract contingent upon legislative appropriation of funds. No mandatory pre-bid meeting has been scheduled for this procurement opportunity.