Vending Services

The City of Orlando is seeking sealed bids for a comprehensive vending services contract, soliciting proposals for food, snacks, and beverage vending across multiple municipal facilities. The procurement (IFB23-0553) targets 33 distinct city locations, including police and fire departments, city halls, parks and recreation centers, and administrative buildings. Vendors must provide and maintain vending machines no older than two years, equipped with cashless payment options like credit and debit cards, and stocked with fresh, nationally recognized brands. Bidders are required to have a minimum of two years of vending services experience and must offer a diverse product range spanning prepackaged meals, beverages, snacks, and fresh food items. The contract will run for four years with potential renewals for up to four additional twelve-month periods, totaling a maximum of 96 months. Key procurement dates include a pre-bid conference on September 20, 2023, a question submission deadline of September 25, 2023, and the bid due date of November 16, 2023 at 2:00 PM, with electronic submissions required through the city's e-Procurement Portal.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The city will receive a 10% commission on all sales, which must be incorporated into bid pricing. The current revenue data indicates annual vending revenues of $12,859.26 in 2021 and $14,562.59 in 2022, suggesting a stable income potential for the contract. Contractors must maintain a 24/7 service center and comply with local health regulations, with specific requirements for equipment placement, power connections, and network integration. The vending service will cover approximately 21 snack machines and 44 drink machines across various locations, with a focus on providing diverse food and beverage options for city personnel. While no incumbent vendor is directly mentioned, the solicitation provides detailed exhibits outlining current locations, product lists, and revenue expectations. The contract appears to have significant flexibility, including an early termination clause where the city would owe zero dollars if the agreement is terminated prior to the initial term's expiration.