Vehicle Wrap Services

The City of Round Rock, Texas seeks qualified firms to provide comprehensive turnkey vehicle graphic design, installation, and removal services for its fleet of over 600 vehicles, including trucks, SUVs, and Crown Victorias through Request for Proposal 26-003. The procurement encompasses vinyl decals and printed graphics manufactured to City specifications to identify police emergency and city vehicles, with deliverables including graphic design matching existing vehicle designs, vinyl decal installation across specified vehicle areas (front, rear, sides, and roof), material removal, and repair services. Respondents must provide firm fixed-cost pricing covering all incidental costs, labor, overhead, travel, equipment, insurance, and bonds, with pricing submitted on the provided Cost Proposal Sheet itemizing thirteen line items across materials and labor services including police vehicle decals for 50 Explorers and 30 Tahoes, animal control decals, city logos, door banners, various solid color and multi-color decals, reflective decals, 3M Digital Media decals, perforated vinyl inkjet window film, graphic design (50 hours), installation (400 hours), and removal (600 hours). Required qualifications include experience in vehicle graphics and wrap services, adequate facilities and equipment, U.S. domiciliation with home office located within 60 miles of the Fleet Vehicles Services location at 901 Luther Peterson Place, Round Rock, Texas, financial stability verification through audited financial statements upon request, prohibition of subcontracting, standard insurance requirements, and OSHA compliance. The evaluation committee will assess proposals using three segments: Respondent's Solution, Approach, and Timeline (35 points), Company Work Experience and Personnel (35 points), and Cost Proposal (30 points), with warranty coverage of at least 12 months from installation date required. A mandatory pre-proposal meeting and site visit is scheduled for February 11, 2026, at 10:00 AM CST at City Hall Council Chambers in Round Rock, with proposal submission deadline of March 3, 2026, at 3:00 PM CST via the City's electronic bidding platform, Bonfire. The contract term shall be sixty months from the date of award with a holdover provision allowing up to 120 days upon expiration, and responses are valid for 120 calendar days following the RFP closing date.

There are no set-aside designations or restrictions limiting organizational types from responding to this procurement; however, respondents must be domiciled in or have a home office within the United States and located within 60 miles of the specified facility location, effectively restricting participation to firms within the Texas region. The City reserves the right to make single or split awards at its sole discretion and retains all inspection, rejection, and cancellation rights. All vendors must comply with Chapter 2270 and Chapter 2274 of the Texas Government Code regarding boycotts of Israel, energy companies, and firearm entities and must certify non-suspension and non-debarment status under 2 CFR Part 180. No incumbent vendors or existing contractors are identified in the solicitation documents. Minimum insurance requirements include General Liability with limits of $100,000 per accident/$300,000 policy limits, Automobile Liability with limits of $100,000 per person/$300,000 per occurrence for bodily injury and $100,000 per occurrence for property damage, and Workers' Compensation Insurance with minimum Employers Liability coverage of $100,000, with the City named as an additional insured. Contract prices remain firm for the initial twelve-month term, after which annual price increases may be considered on the anniversary date, limited to the Consumer Price Index but not exceeding 10% for any single line item without City approval. No specific award value or budget range is disclosed in the solicitation documents; however, the cost proposal sheet itemizes all line items with estimated quantities for which respondents must provide pricing.