Vehicle Fuel 2026

Erie 1 BOCES is conducting a competitive bid solicitation for vehicle fuel procurement, specifically targeting gasoline and diesel fuel for multiple school districts within Erie County, New York. The contract, designated as C26-FUEL, will cover fuel purchases from January 1, 2026 to December 31, 2026, with sealed bids due by October 23, 2025 at 11:00 a.m. and award scheduled for the November 12, 2025 Board of Education meeting. The procurement will include various fuel types such as 87 and 89 octane unleaded gasoline, winter blend diesel, ultra-low sulfur diesel, biodiesel (B5), and off-road diesel across volume ranges from 1 to 7,000+ gallons. Pricing will be dynamically calculated using the weekly Oil Price Information Service (OPIS) average rack price for Buffalo, NY, with vendors required to submit a fixed differential for transport or tank wagon deliveries. Evaluation criteria will focus on identifying the lowest responsible and responsive bidder or determining the best overall value, with vendors needing to meet specific technical specifications including ASTM D-975 compliance for diesel fuel, precise ethane ratings, sulfur content limitations, and specific cold filter plug point requirements.

The contract allows potential participation by other political subdivisions, municipalities, and educational organizations under New York State General Municipal Laws, with each entity responsible for its own individual purchases and debts. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, the bid documents suggest an open and competitive procurement process. The procurement covers an estimated annual fuel volume across approximately 20 school districts, with notable estimated usage including Grand Island (80,000 gallons of 87 octane gasoline), Ken-Ton Transportation (82,000 gallons of 87 octane gasoline, 8,000 gallons of winter blend diesel), and Williamsville (50,000 gallons of ultra-low sulfur diesel, 125,000 gallons of 87 octane gasoline). Although precise budget ranges were not specified, the comprehensive nature of the fuel estimates suggests a significant potential contract value. All fuel deliveries must be metered, ticketed, and accompanied by rack price schedules, with vendors required to provide detailed documentation and meet stringent fuel quality standards.