Vault & Portable Restroom Pumping and Cleaning Services

The County of San Mateo Parks Department is seeking proposals for vault and portable restroom pumping and cleaning services across its 24 parks and recreation areas. This Request for Proposals (RFP) requires a contractor to provide rental, servicing, and maintenance of portable sanitation facilities, including standard and ADA-compliant portable restrooms, handwashing stations, and vault restroom pumping and cleaning services. Service frequencies will vary from daily (Monday through Friday) to weekly or on-call, with work encompassing pumping, cleaning, sanitizing, supply restocking, equipment inspection, and component replacement or repair. The RFP was released on November 18, 2025, with questions and contract exceptions due by November 24, 2025 at 5:00 pm, and proposals due on December 1, 2025 at 5:00 pm. Proposers must have a minimum of four years of similar service experience within the last seven years and cannot be excluded from the System for Award Management (SAM). The evaluation will be price-based, with 100 points allocated solely to pricing, and submissions must be made through the County's eProcurement portal after pre-registration.

The procurement includes a local business preference under San Mateo County's Ordinance Code Chapter 2.89, which provides advantages to local businesses, non-profits, small businesses, and micro businesses headquartered in San Mateo County. No specific set-asides or disadvantaged enterprise requirements are explicitly mentioned in the documentation. The contract term is one year, with potential award approval dependent on the contract value: board approval for contracts exceeding $200,000 and department head approval for lower-value contracts. Pricing will be submitted on a weekly cost basis for portable restrooms and handwashing stations, and on a per-visit basis for pumping and cleaning services. While no incumbent vendor is identified, the contract will support the County Parks Department, which serves nearly three million visitors annually across over 16,000 acres of parkland. No specific budget range or total contract value is provided in the available documentation.