VAR - Upholstery Repair & Replacement Services for Auto & Heavy Equipment Citywide

The City of Albuquerque is issuing a Request for Bids (RFB-2025-776-VAR-DV) for citywide upholstery repair and replacement services for auto and heavy equipment through its Purchasing Division. The procurement covers services for the City's fleet of approximately 3,800 vehicles, including fire engines, buses, waste and recycle trucks, sedans, and other service vehicles. Qualified contractors must provide full-service upholstery repair and replacement services with labor, equipment, and materials included, meeting or exceeding Original Equipment Manufacturer (OEM) standards and providing a minimum one-year warranty against latent defects. The bidding process requires electronic submission through the Bonfire eProcurement system with a closing date of May 27, 2026 at 2:00 p.m. MT. Pricing must be submitted on an hourly basis with separate rates for normal service hours (7:00 a.m. to 5:00 p.m.), after-hour service (5:01 p.m. to 11:59 p.m.), and city holiday service (12:01 a.m. to 6:59 a.m.), with bidders also specifying whether materials and supplies are provided at cost or at a discount rate. Response time requirements are differentiated by service type: emergencies require same-day response, First Responder vehicles (APD, AFR, Office of Emergency Management) require three-day turnaround including pickup and delivery, and routine requests require reasonable timeframes mutually agreed upon. The contract term is one year from the date of award with options to renew for up to three additional one-year periods, not to exceed four years total.

The City reserves the right to award multiple agreements if deemed in its best interest, and the contract is non-exclusive and non-committal with services requested on a project-by-project basis via purchase orders. All bidders must submit a Pay Equity Reporting Form and comply with applicable state preferences. No bidders' conference or mandatory site visits are specified in the solicitation. The solicitation documents do not identify any incumbent vendors, current contractors, or existing infrastructure requirements that would necessitate integration with selected vendors. No specific award values or budget ranges are disclosed in the available procurement materials, allowing the City flexibility in evaluation and award decisions based on submitted bids and the contractors' ability to meet service requirements across the specified time periods and vehicle types.