Vacuum Parts & Accessories

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for vacuum parts and accessories to support the Department of Labor, Maine Workplace and Health, with quotations due January 16, 2023 at 4:00 p.m. Eastern Standard Time via the Advantage Vendor Self Service electronic procurement system.

The scope covers approximately 150+ individual parts and components for Windsor Versamatic commercial vacuum cleaners in 14" and 18" models, including filters, brush strips, belts, motors, circuit boards, housings, springs, and mechanical and electrical components organized by model generation (before and after 2020) and configuration. Bidders must submit pricing on the provided Excel cost response sheet, a bid cover page, debarment certification, product data sheets, and warranty information.

The contract is structured as a Master Agreement with an initial two-year term from February 1, 2023 through January 31, 2025, with the option for three additional one-year renewals at the state's discretion. No specific item quantities are enumerated; the contract covers actual quantities required by state agencies throughout the contract duration. Delivery is FOB Destination with all transportation charges prepaid by the contractor and included in pricing, which must remain firm throughout the contract term. The state accepts only the State of Maine Procurement Card as payment, with no surcharges permitted. Delivery orders exceeding $5,000 are processed through AdvantageME; orders under $5,000 may use P-Card. The contractor must guarantee first-class condition delivery and repair or replace faulty items at no additional cost.

The state will evaluate submissions on a best-value basis, considering conformity with specifications, product quality, delivery timeframe, and lowest price among conforming bidders. The state reserves the right to reject any bid, negotiate with the selected bidder at the submitted rate, or decline to award. Anticipated payment terms are net 30 upon invoice receipt.