VACUUM PARTS & ACESSORIES TERMS & CONDITIONS

MA 18P 22121200000000000140

COMMODITY ITEM: Vacuum parts and accessories used in the State of psychiatric facilities statewide.

CONTRACT PERIOD: February 1, 2023, thru January 31, 2025. Extensions will be offered at the State’s and department’s discretion. Initial contract is for 2 years with possible (3) 1-year renewals.

EXTENSION OF CONTRACT: The CPO of Procurement Services may, with the consent of the contractor extend the Contract period beyond the indicated expiration date.

CANCELLATION OF CONTRACT: The Division of Procurement Services reserves the right to cancel a contract with a thirty-day written notice OR cancel immediately if the contractor does not conform to terms and conditions and specifications of contract.

COMPANY CONTACT: To place orders under $5000.00, inquire about orders that have not been delivered, any and all shipping issues, quality issues, billing issues and any other issues pertaining to this Master Agreement email ______________________or call ______________ between 8:00 am - 6:00 pm Monday thru Friday. All orders not submitted through a DO will be sent through the company contact.

CONTACT PERSON: For all Master Agreement issues not resolved using the company’s customer service center the contact person is ________________________________

PRICES: Prices shown are to be net including transportation charges fully pre-paid by the contractor FOB destination. Prices are to remain firm for the duration of the contract.

QUANTITIES: It is understood and agreed that the contract will cover the actual quantities required by State Agency over the length of the contract.

DELIVERY: Contractor MUST inspect all items thoroughly before shipment to State Agency. Inspection will not release contractor of the responsibility for faulty workmanship and any faulty item or component part will be repaired or replaced by the vendor. The Contractor will be responsible for the delivery of material in first class condition at the point of delivery, and in accordance with good commercial practice.

ORDERING PROCEDURE: Delivery orders (DO) will be created in AdvantageME for all orders over $5000.00. Orders less than $5000.00 can be ordered using a P-Card. If a DO is used the DO will be e-mailed to the email address set up in AdvantageME by the Vendor as a .pdf file. _________________

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with the very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.