UVC Air Purification Project

Royal Oak Schools (Macomb County, Michigan) issued a Request for Proposal for a UVC Air Purification Project involving the furnishing of materials and labor to install ultraviolet-C air purification systems across nine school buildings—Adams, Keller, Northwood, Oakland, Oakridge, Upton, Royal Oak Middle School, Royal Oak High School, and Churchill—plus MTC facilities. The project requires installation of both wall-mounted upper air room disinfection units and applied units for existing HVAC equipment coil cleaning, utilizing Philips TUV PL-L germicidal lamps with specific performance requirements including minimum 11.7 microwatts/cm² per linear inch of lamp arc length for high-output UVC lamps containing 8 milligrams of mercury, wall-mounted units delivering minimum 600 cubic feet per minute airflow with sound levels not exceeding 62 decibels at one meter, and applied units achieving minimum airstream irradiance of 5,000 microwatts/cm² dosage rate at 45 degrees Fahrenheit to ensure minimum 4-log reduction of airstream pathogens. Approved manufacturers include American Ultraviolet Company, Sailon-GUVC, CureUV, UV Resources, and Steril-Aire, Inc., with all equipment warranted for minimum one year from installation and ballasts warranted for five years. Bidders must demonstrate at least five years of successful experience on similar projects, maintain comprehensive general liability insurance with a minimum combined single limit of $1,000,000 per occurrence, workers' compensation insurance, and performance and payment bonds equal to 100% of the full contract sum within 14 days of award notification. Electronic bids were due June 21, 2021 at 11:00 AM Local Time through BuildingConnected.com, with prospective bidders required to contact Michelle Kerns at michelle.kerns@royaloakschools.org or (248) 921-3929 to schedule mandatory building visits. The contractor must warranty all materials and installation for 24 months from the date of acceptance, include lead time and installation duration in their proposal schedule, submit a bid bond or certified check for not less than five percent of the proposal amount, and all installation personnel, including subcontractors, must undergo criminal history and background checks at the contractor's expense.

The procurement documents provided do not disclose specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No budget range or award value is explicitly stated in the available solicitation materials; however, a $5,000 allowance is included in the base bid for Royal Oak High School at the owner's discretion, which suggests the overall contract value is substantial given the multi-building scope and technical complexity. All costs, including sales tax, freight, delivery, permits, and regulatory compliance, must be included in bidders' proposals. The Board of Education was scheduled to consider the award recommendation at their regular meeting on June 24, 2021, with a pre-job conference to be scheduled within five days after contract award. Royal Oak Schools reserved the right to accept or reject any or all bids and may terminate the contract at any time for convenience without cause, providing flexibility in contract administration and potential modifications to the project scope.