Utah Motor Vehicle Registration Reminder Postcards

The State of Utah Division of Purchasing, conducting on behalf of the Utah Tax Commission, is requesting bids on Vehicle Registration Reminder Postcards under IFB with bids due July 7, 2026. This is a five-year contract with a single award to the lowest cost responsive and responsible vendor; pricing must be guaranteed for the entire contract term.

The contractor will produce approximately 2 million Notice of Registration Renewal and Property Tax Due postcards annually in monthly installments. Each postcard measures 6" × 4.25", printed on 125# TAG paper with static and variable data on front and back, compliant with State of Utah branding guidelines. Postcards must feature variable imaging with inkjet and ion deposition capabilities and a 1D barcode in Code39 format. The contractor must maintain an on-site production facility with a USPS Detached Mail Unit, handle all mail processing in-house without third-party outsourcing, and mail notices seven days prior to the first day of the month in which registration expires. All postcards must meet USPS specifications, including carrier route sorting, Intelligent Mail Barcode imaging, Code 1 Plus CASS processing, and maximum postal discount formatting.

Data security compliance is mandatory: Driver's Privacy Protection Act adherence, Secure File Transfer Protocol transmission with user ID and key pair authentication, in-house data processing, and data destruction within 30 days of processing. The contractor must provide a $1 million performance bond if requested and submit monthly reports detailing pieces mailed and costs.

Mandatory Minimum Requirements include five years of operation documented through a corporate experience summary, comprehensive security and quality control procedures, a minimum of five references from clients with secure data handling experience within the last five years, and work samples demonstrating current production capabilities with ID barcode and variable data printing. All services must be performed in-house with no third-party outsourcing.

Pricing is submitted per thousand permits on a fixed form, inclusive of construction, production, and printing costs excluding postage. Optional programming cost per hour rates for layout changes may be offered. Questions are submitted through the U3P platform. Vendors must certify compliance with Utah Code Annotated 63G-27 anti-boycott provisions and confirm they do not provide forced labor products.