Used Vehicle Purchase

San Bernardino County Purchasing Department, on behalf of the Sheriff/Coroner/Public Administrator's Department and Fleet Management Department, is issuing a Request for Proposal to procure used vehicles to supplement the county's fleet. The county seeks to purchase between 40 to 100 used cars annually, including hybrid models, that are less than three years old with fewer than 50,000 miles, no accident history, and no more than one previous owner. Deliverables include vehicles that meet departmental specifications with delivery required within 7-10 business days of purchase order issuance, with freight charges included for distances up to 50 miles from the proposer's pickup location. All proposers must hold a valid California dealership license, maintain an active Black Book subscription throughout the five-year contract term, and possess the financial capacity to purchase a minimum of 20 vehicles monthly. Pricing will be structured based on Black Book wholesale values for clean condition vehicles in the California region, with proposers required to indicate a fixed price markup or discount from the Black Book Price Point plus inspection costs. Proposals will be evaluated on qualifications and experience (25%), technical review (20%), cost (50%), and references (5%). The question submission deadline is April 21, 2026, with proposals due May 12, 2026, at 3:00 PM PST through the County's ePro system; contract award is tentatively scheduled for August 2026, with the five-year contract term commencing December 7, 2026, and ending December 6, 2031.

Proposers must register with the County's ePro system prior to the submission deadline and provide evidence of commercial general liability insurance with minimum $1,000,000 limits, automobile liability insurance with minimum $1,000,000 limits, and workers' compensation coverage. A local preference of 5% applies to local vendors meeting specific criteria. The RFP does not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. No guaranteed minimum purchase volume is specified, and specific award values or budget ranges are not listed in the procurement documents; however, the anticipated annual purchase volume of 40 to 100 vehicles will determine the contract value over the five-year term based on individual vehicle pricing negotiated through the Black Book pricing methodology.