Used oil drain cart set for FMS #2

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans & Emergency Management, Military Bureau, has issued Request for Quotation (RFQ) 15A260514*0297 for used oil drain cart sets and waste oil management equipment. The procurement encompasses four specific line items: two 27-gallon waste oil drain carts with remote pump discharge (FHS3723 from Fluidall), one 27-gallon waste oil suction drain cart with 10-quart chamber (FHS3721 from Fluidall), two 25-gallon steel oil drain carts with pumps (WOLP25 from Fluidall or JDI-LP5 from John Dow), and one Sampson PM3 55:1 120-pound portable grease package with 10-foot hose and hand dolly (FHS303141 from Fluidall). All items must be accompanied by two-year warranties and delivered to the Department of Defense, Veterans & Emergency Management facility in Augusta, Maine before September 1, 2026. Quotations are due by 4:00 p.m. Eastern Standard Time on May 29, 2026, and must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) electronic system. Required bid documentation includes a completed Appendix A bid cover page with responsible bidder certification, a cost response sheet in Excel format with lead time and delivery date information, detailed itemized quotes, product data and information sheets, and warranty documentation. The State will evaluate responses on a best value basis, considering conformity with specifications, delivery capability, and pricing, with pricing submitted on a unit price basis with total cost calculations and all freight charges included as FOB Destination pricing. Bidders may submit equivalent items with documentation proving equivalency, subject to final approval by the requesting Department.

The RFQ documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or preferences for particular organization types, indicating that this opportunity is open to all qualified vendors. No incumbent vendors or current contractors are referenced in the solicitation materials. There is no mention of required integration with existing infrastructure or technology systems. The State intends to make a single award to the lowest-cost qualified bidder but reserves the right to make multiple awards if deemed in the best interest of the State. Pricing must exclude federal, state, and local taxes for which the State maintains exemption certificates. No specific award value or budget range is disclosed in the RFQ documentation; however, the scope of the procurement—comprising six individual pieces of equipment with associated warranties and delivery requirements—suggests a moderate-value contract suitable for equipment suppliers specializing in industrial maintenance and fluid management products.