USD Foods Freezer Equipment Replacement

The Uintah School District, located in Utah County, Utah, is issuing an Invitation for Bid (IFB) for the replacement of freezer equipment in a large walk-in freezer at the Foods Warehouse in Vernal, Utah. The scope of work includes installation of condensing unit(s) and evaporator(s), a Lead Lag two-zone system, replacement of refrigerant lines if necessary, electrical component modifications, removal and disposal of existing equipment, and provision of all required materials and labor necessary to complete the project. Bidders must submit lump-sum pricing that encompasses all materials, labor, equipment, shipping, delivery, fuel, maintenance, rentals, disposal fees, insurance, lodging, meals, and all other costs required for completion. Qualified vendors must demonstrate a minimum of five years of experience completing similar projects within the last five years and provide references. The mandatory site visit must be scheduled prior to bid submission by contacting Sherry Hardman (sherry.hardman@uintah.net) or Brody Carlton (brody.carlton@uintah.net). Bids are due by 2:00 p.m. on March 16, 2026, with submissions accepted either electronically through the Utah Supplier Portal (U3P) at https://utah.bonfirehub.com/portal or by sealed mail to Kelli Wilson, Purchasing Agent, at the District office in Naples, Utah 84078. The project must be completed between June 10, 2026, and June 30, 2026, with final payment made upon completion, cleanup, inspection, and approval by Donny Laws, USD Maintenance Coordinator.

No specific set-aside designations or disadvantaged enterprise restrictions are mentioned in the procurement documents. Vendors must provide proof of Commercial General Liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 in aggregate, along with all required statutory employee-related insurance and a 5-year extended warranty on compressors and 12-month parts and labor warranty on other equipment. The District intends to award the bid to the lowest responsive and responsible vendor meeting specifications but reserves the right to reject any or all bids, award to multiple vendors, or reject any bid deemed not in the District's best interest. Bids remain valid for six months following the bid opening. Sales to Utah school districts are exempt from state sales tax. No specific budget range or award value is disclosed in the procurement documents.