UPS Installation

The State of Kansas Department of Administration, Procurement and Contracts is issuing an Invitation for Bid (IFB) for Uninterruptible Power Supply (UPS) installation services at the Larned Correctional Facility located at 1318 KS Highway 264, Larned, KS 67550. The procurement seeks a qualified contractor to remove the existing UPS system and install a new UPS unit in its current location, repair or replace equipment as necessary to ensure an operational complete UPS unit, and perform daily cleaning of the installation area. The project delivery due date is February 1, 2026, with the bid closing on February 3, 2026, at 2:00 PM CST (originally January 27, 2026, but extended via Amendment 1). A mandatory pre-bid conference is scheduled for January 13, 2026, at 10:00 AM at the facility, with in-person attendance required; failure to attend will result in bid rejection. Written questions regarding bid clarification must be submitted by January 20, 2026, to Procurement Officer Ashley N. Evans at 785-296-8107 or ashley.n.evans@ks.gov. Qualified bidders must demonstrate a robust safety program, provide current workers' compensation insurance documentation, and submit a valid Kansas Tax Clearance Certificate at the time of bidding; no subcontracting is permitted, and all work must be performed by the qualified bidder. The State will supply the UPS and breakers, with the customer responsible for discarding batteries and the old UPS unit. Bidders must submit detailed cost estimates itemizing labor, materials, equipment, and safety provisions, with the project designated as tax-exempt.

No specific set-aside designations or disadvantaged enterprise restrictions are noted in the procurement documents; however, bidders may claim eligibility for Kansas Bidder Preference Programs, including Disabled Veteran Owned Business or Certified Business categories, with appropriate supporting documentation. All bidders are required to complete and submit mandatory certifications including a Signature Sheet, Immigration Reform and Control Certification, Sexual Harassment Policy acknowledgment, Boycott of Israel certification, Certification regarding covered telecommunications equipment, and a Tax Clearance Certificate from the Kansas Department of Revenue; failure to provide the Tax Clearance Certificate within ten calendar days of notification may result in award to the next lowest responsive bidder. Bids must be submitted in US Dollars only and cannot be submitted in XML format; submission may be made electronically to Procurement@ks.gov or hand-delivered to the Department of Administration, Procurement and Contracts office at 900 SW Jackson, Suite 451, South Topeka, KS 66612-1286. Public bid readings will occur via teleconference on the closing date at 2:30 PM CST. No specific bid guarantee is required, and no pricing information or award value range is specified in the available bidding documents. The State reserves the right to accept or reject any or all bids, waive informalities or technicalities, and clarify ambiguities in the procurement process.