UPS Battery Maintenance Multi Locations

This is an Invitation for Bid (IFB) issued by the Illinois Department of Central Management Services (CMS) to establish a contract for UPS Battery Maintenance services at multiple locations across the state. The purpose is to enable CMS to receive UPS battery inspection, repair, and maintenance services on an as-needed basis during the contract period. The required services include quarterly, semi-annual, and annual preventive maintenance inspections, as well as on-demand repair services with a 4-hour response time. Bidders must have at least 2 years of experience in UPS inspection, repair, and maintenance, and must provide all necessary materials, equipment, and labor. Pricing for the contract is to be submitted in a specific format, with separate line items for scheduled preventive maintenance inspections (per each) and unscheduled repair services (per hour). The initial term of the contract is four (4) years, with no renewal options. The pre-bid conference will be held on 09/08/2021 at 11:00 AM CST, and bids are due by 09/15/2021.

There is no small business or disadvantaged business set-aside for this procurement. The contract will be awarded to the responsive and responsible bidder submitting the lowest price. Payment will be made upon completion of work, and the total payments under the contract shall not exceed a maximum amount to be determined by the State. The current contract was awarded to S.E.P.S., Inc. for $137,168.00 over the initial 48-month term, with options for three additional 1-year renewal terms. The contract covers 6 locations in Sangamon County, with 4-5 scheduled maintenance visits per year depending on the location.