Unirac Ballasted Solar Racking

The City of Madison, Wisconsin, Engineering Department is issuing Request for Quotation (RFQ #5520-0-2026-TJ) for Unirac ballasted solar racking components through its Purchasing Services office. This procurement seeks quotations for eight line items totaling approximately 31,771 units of various racking components, including roof pads (5,340 units), field bay assemblies (2,450 units), module clamps (9,800 units), mid supports (1,500 units), mounting assemblies (1,660 units), north row bay assemblies, and ground mounting hardware (6 units). All deliverables must be shipped to 3901 Hanson Road, Madison, Wisconsin 53704, with Engineering Operations requiring notification at least 24 business hours prior to delivery. Quotations are due on April 1, 2026, at 2:00 PM CST and must be submitted via email to bids@cityofmadison.com using the provided Excel Workbook Price Proposal Form A. All prices must include shipping charges with delivery FOB Madison and specify delivery timelines measured in days after Authorization to Proceed (ARO). Evaluation criteria include cost, quality, warranty, delivery, past performance, and service capability, with award made to the responsive and responsible bidder whose bid is most advantageous to the City. Bidders may direct technical questions to William McMahon at (608) 261-9654 and bid instruction questions to Tammy Jones at bids@cityofmadison.com. Quotes may not be withdrawn for 90 days following the due date.

The City of Madison has implemented a local vendor preference policy that grants a scoring preference to local suppliers registered as of the bid due date, requiring bidders to submit Form B (Bidder Information) and indicate their local vendor status with their responses. No specific incumbent vendors, current contractors, or budget range is disclosed in the solicitation documents. Bidders must provide specific manufacturer part numbers for each Unirac component to ensure product specification compliance and prevent substitutions, indicating that this procurement is restricted to genuine Unirac products. No disadvantaged enterprise set-asides or restrictions limiting organizational types are mentioned in the available documentation. The contract award value is not explicitly stated in the solicitation materials provided.