RFQ 5520 Award Recommendation.pdf
PDF 385 KB Posted
- Attached to
- Unirac Ballasted Solar Racking
- Solicitation number
- 5520-0-2026-TJ
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Quote Award Recommendation from the City of Madison, Wisconsin Finance Department for Request for Quotation (RFQ) 5520-0-2026-TJ issued by the Engineering Department. The City sought quotations for eight line items of Unirac ballasted solar racking components, including roof pads, field bay assemblies, module clamps, mid supports, mounting assemblies, north row bay assemblies, and ground mounting hardware totaling approximately 31,771 units. The quotation deadline was April 1, 2026, at 2:00 PM CST, with submissions required via email to bids@cityofmadison.com using the provided Excel Workbook Price Proposal Form. All deliverables were to be shipped to 3901 Hanson Road, Madison, Wisconsin 53704, with Engineering Operations requiring 24 business hours' notice prior to delivery. The award recommendation was prepared on April 8, 2026, with no contract renewals specified.
The City received six bids for this procurement and recommended Graybar Electric for award at an amount of $193,838.01. The award amount represents the total potential contract value with no future renewals anticipated. All prices were required to include shipping charges with delivery on a FOB Madison basis. The project was funded through the current year budget commitment of $2,100,000 with $2,100,000 available. The City indicated that grant funding was associated with this project. Evaluation criteria included cost, quality, warranty, delivery, past performance, and service capability. The City of Madison's local vendor preference policy was applied to the procurement, and local vendors were considered; however, the local preference policy did not change the outcome of the process. Quotes were not to be withdrawn for 90 days following the due date.
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Other files
| File | Type | Posted |
|---|---|---|
| Price Proposal Form A Excel Sheet.xlsx | XLSX spreadsheet | |
| RFQ 5520.pdf | ||
| RFQ 5520 Summary.pdf |
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Text version
$Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Engineering
Bid number: 5520-0-2026-TJ
Bid Description: The Engineering Department was seeking quotes for Unirac ballasted solar racking items.
Project description:
The City of Madison Engineering Department was seeking quotes for a total of 8 items related to Unirac ballasted solar racking.
Contract term:
Initial term: No Contract
Number of potential renewals: N/A
Award amount:
Initial term award amount: $193,838.01
Total potential award amount, including all future renewals*: $193,838.01
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: Enter account number.
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $2,100,000 Next year commitment* $ N/A
Current budget available $2,100,000 Next year budget available* $ N/A mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 6 bids received
Were there local vendors proposed? ☒ Yes ☐ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Bidder recommended for award: Graybar Electric
Purchasing reviewer: Reviewer name. Initials: TJ Date: 04/08/2026
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