RFQ 5520.pdf
PDF 336 KB Posted
- Attached to
- Unirac Ballasted Solar Racking
- Solicitation number
- 5520-0-2026-TJ
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This Request for Quotation (RFQ #5520-0-2026-TJ) is issued by the City of Madison, Wisconsin, Engineering Department through its Purchasing Services office, seeking quotes for Unirac ballasted solar racking components. The solicitation requests quotations for eight line items totaling approximately 31,771 units of various racking components, including roof pads (5,340 units), field bay assemblies (2,450 units), module clamps (9,800 units), mid supports (1,500 units), mounting assemblies (1,660 units), and ground mounting hardware (6 units). Delivery is required to 3901 Hanson Road, Madison, Wisconsin 53704, with Engineering Operations to be contacted at least 24 business hours prior to delivery. The RFQ was released on March 18, 2026, with a due date of April 1, 2026 at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com using the Excel Workbook Price Proposal Form A.
All prices quoted must include shipping charges with delivery FOB Madison. The City of Madison has implemented a local vendor preference policy that grants a scoring preference to local suppliers who are registered as of the bid due date. Award will be made to the responsive and responsible bidder whose bid is most advantageous to the City, with evaluation criteria including cost, quality, warranty, delivery, past performance, and service capability. Quotes may not be withdrawn for 90 days following the due date. Bidders must submit Form B (Bidder Information) with their response and indicate local vendor status. Technical questions should be directed to William McMahon at (608) 261-9654, and questions regarding bid instructions should be directed to Tammy Jones at bids@cityofmadison.com.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Price Proposal Form A Excel Sheet.xlsx | XLSX spreadsheet | |
| RFQ 5520 Award Recommendation.pdf | ||
| RFQ 5520 Summary.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Rev. 07/28/2016-RFQ 5520.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5520-0-2026-TJ
For: Unirac Ballasted Solar Racking
Released Date: Wednesday, March 18, 2026
Due Date: Wednesday, April 01, 2026 @ 2:00 PM CST
City Agency: Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5520-0-2026-TJ
RFQ 5520.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
William McMahon City of Madison Engineering
(608) 261-9654 WMcMahon@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5520-0-2026-TJ
RFQ 5520.doc Page 3
5 SPECIFICATIONS
The City of Madison is seeking quotes for Unirac Ballasted Solar Racking. The delivery address for all items is 3901 Hanson Rd, Madison, WI 53704 Call Engineering Operations at 608-266-4430 at least 24 business hours prior to delivery.
Item No.
Quantity Description
1 5,340 Unirac RM Roof Pad
Manufacturer Part Number:
310760
2 2,450 Unirac RM10 EVO Field Bay
Manufacturer Part Number:
370010
3 215 Unirac RM10 EVO North Row Bay
Manufacturer Part Number:
370011
4 9,800 Unirac EVO Mod Clamp Side Bolt
Manufacturer Part Number:
370022
5 9,800 Unirac EVO Mod Clamp
Manufacturer Part Number:
370023
6 1,500 Unirac Mid Support
Manufacturer Part Number:
370030
7 1,660 Unirac MLPE Mount Assy
Manufacturer Part Number:
008114M
8 6 Unirac Ground Weeblug #1
Manufacturer Part Number:
008002S
9 1 Delivery to 3901 Hanson Rd, Madison, WI 53704
Please complete the Excel Workbook Price Proposal Form A, and submit as an Excel file. Do not submit as a pdf.
Rev. 07/28/2016-RFQ 5520 FormB BidderInfo.doc
Form B: Bidder Information
RFQ #: 5520-0-2026-TJ Unirac Ballasted Solar Racking This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 5520 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| RFQ 5520 FormB BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5520-0-2026-TJ Unirac Ballasted Solar Racking |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .