Uninterruptible Power Supply (UPS) Units

The School Board of Seminole County, Florida, has issued an Invitation to Bid (ITB #25260058B-GNM) for the procurement of 157 Uninterruptible Power Supply (UPS) Units and 157 SNMP Management Cards to be deployed across 64 instructional facilities. The solicitation seeks qualified resellers to provide UPS equipment with specific technical requirements, including 2000VA/1.92KW output capacity, 120V nominal voltage, hot-swappable battery modules, and built-in network management card slots supporting SNMP protocols. Vendors must source all 157 units from the same manufacturer, though multiple manufacturer quotes are permitted. The procurement timeline includes a voluntary pre-bid meeting on November 5, 2025, at 9:30 AM EST via WebEx, with questions due by November 12, 2025, at 3:00 PM EST. Bid submissions were required through the Vendorlink portal by November 25, 2025, at 1:00 PM EST, with award evaluation criteria focused on the lowest combined total cost for UPS units and management cards in compliance with E-Rate guidelines. The contract will have a 12-month term beginning December 16, 2025, with the School Board reserving the right to make multiple awards or award by individual item.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but all bidders must be registered with the Universal Service Administration Company (USAC) and provide their Service Provider Identification Number (SPIN) and FCC Registration Number. Bidders must comply with E-Rate Category 2 funding rules, with equipment purchases restricted to after April 1, 2026. The solicitation requires comprehensive documentation including drug-free workplace certification, debarment certification, conflict of interest disclosure, and a minimum of three references. While no incumbent vendor is explicitly identified, 22 vendors submitted bids with equipment prices ranging from $776.37 to $2,750.00 per UPS unit and SNMP management card prices from $0 to $775.00. The procurement is intended to refresh existing power infrastructure, with deliveries restricted to Monday-Friday, 7:00 AM-3:30 PM EST, to a specified technology park in Lake Mary, Florida. Vendors must provide serial numbers in CSV or Excel format and ensure delivery trucks are equipped with lift gates capable of unloading without assistance.