25260058B-GNM_-_Addendum_1_-_Uninterruptible_Power_Supply_Units.pdf

Addendum No. 1 Page 1 of 2 ITB25260058B-GNM

ADDENDUM No. 1 to INVITATION TO BID

ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:

November 14, 2025 Ginger Midgett, Procurement Agent II Email: midgetgn@scps.k12.fl.us Phone: 407-320-0057

SOLICITATION TITLE & NUMBER: 25260058B-GNM

Uninterruptible Power Supply (UPS) Units

SOLICITATION OPENING DATE & TIME:

November 25, 2025 at 1:00 P.M.

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.

25260058B-GNM Uninterruptible Power Supply (UPS) Units.

A. REQUEST FOR INFORMATION

Q1. On page 3 it states warranty must be 2 years, but further down the page it states, “There is no preferred brand or warranty period.’ Can you clarify?

A1. Section I.7 WARRANTIES is for clarification that a manufacturer's multi-year warranty, defined as being a minimum of two years, that is part of the E-Rate eligible equipment, must be included in the pricing. This section is not a minimum warranty requirement.

Q2. Is installation or implementation pricing needed or is this strictly hardware (UPSs)?

A2. No installation is required as part of this ITB. SCSB personnel will handle all equipment installations.

Q3. How soon after April 1, 2026 will the purchase order be sent to the vendor?

A3. The PO will be issued as soon as possible on or after April 1st, 2026.

Q4. In addition to the SPIN #, and the FCC Registration number, what, if any, additional e rate or FCC numbers do you need to place your PO with the winning bidder? A 470?

A4. All required numbers are listed in the ITB documentation.

Q5. Over the past two years, previous ITB's were published and winners were selected by the School Board of Seminole County. Were orders placed and delivered for all of these?

A5. Orders were placed and delivered for all E-Rate UPS equipment ITBs from the past two years where winners were selected. However, there were other E-Rate UPS ITBs within the same period where all bids were rejected and no winners were selected. This occurred because necessary changes were required to the ITB, resulting in the need to restart the process to meet USAC guidelines for E-Rate.

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127

Addendum No. 1 Page 2 of 2 ITB25260058B-GNM

Q6. If not, why were orders not placed?

A6. N/A

Q7. If the manufacturer of one of your three, currently owned UPS brands declines to quote competitive public sector e-rate pricing or any pricing to any but a few, pre-selected resellers, is that a concern for the School Board?

A7. This question is not within the scope of the ITB requirements. A reseller may quote any manufacturer's equipment that meets or exceeds the specifications listed in the ITB.

Q8. If refusal by a manufacturer to quote competitive e rate pricing or any pricing to all except for a few, pre-selected resellers, is not currently a concern, does the Board find this manufacturer's practice is in compliance with the "market segmentation" clause of the US Sherman Antitrust Act?

A8. The determination of compliance with the US Sherman Antitrust Act or any manufacturer's specific business practices regarding its reseller network is not within the scope of this ITB. This ITB requires bidders to submit pricing that meets all stated specifications and is compliant with all E- Rate rules and regulations. Bidders are solely responsible for ensuring their participation and their sources of supply adhere to all applicable local, state, and federal laws.

Q9. Can you please provide a copy of the 470 form?

A9. The 470 forms are available on the USAC website via the E-Rate FCC Form 470 Download Tool:

https://opendata.usac.org/stories/s/ejcg-sjaz The 470 application number is 260003775.

The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Ginger Midgett at midgetgn@scps.k12.fl.us or by phone at 407.320.0057.

Sincerely, Jason Wysong Purchasing and Distribution Services Coordinator

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.

This is to acknowledge receipt of this addendum, which will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE EMAIL

DATE PHONE NUMBER

***END OF ADDENDUM NO. 1***

https://opendata.usac.org/stories/s/ejcg-sjaz