Uninterruptible power supply (UPS) and HVAC services

Greenville County is soliciting proposals for a turn-key Uninterruptible Power Supply (UPS) and HVAC Services contract through Request for Proposal #23106. The procurement seeks qualified vendors capable of providing comprehensive maintenance and operational support for the county's critical power and cooling infrastructure on an as-needed basis. Proposals are due on April 11, 2023, at 3:00 pm through the county's online procurement portal, with a tentative award date of April 14, 2023, and a planned contract start date of April 28, 2023. The contract is structured for an initial one-year term with the potential for four additional annual renewals, and the county reserves the right to award the project to multiple vendors. Evaluation will be based on six equally weighted criteria: responsiveness to RFP, experience and past performance, methodology for successful partnership, response time, cost, and references, with each criterion scored from 0-5 points. Vendors must submit comprehensive proposals including standard and non-standard hourly rates, material cost mark-up percentages, company background, organizational charts, project understanding, response times, previous project references, and required certifications. Proposing vendors must also provide proof of insurance and comply with legal requirements, including the South Carolina Illegal Immigration Reform Act.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must demonstrate comprehensive capabilities in UPS and HVAC services, with detailed documentation of their technical expertise, professional certifications, and operational capacities. While no incumbent vendors are mentioned, the contract requires providers to integrate with existing county infrastructure and technology systems. The RFP indicates the county will pay contractors based on submitted hourly rates and material mark-up percentages, though specific budget ranges are not explicitly stated in the provided documents. Insurance requirements are stringent, including Comprehensive General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per occurrence), and Statutory Worker's Compensation. The contract emphasizes the importance of maintaining professional standards, safety protocols, and compliance with applicable regulations. Potential contractors should be prepared to provide a comprehensive, flexible service approach that ensures uninterrupted operation of the county's critical power and cooling systems.