Underground storage tank (US) inspections RFP

The Michigan Department of Corrections (MDOC) and the Department of Technology, Management, and Budget's Vehicle & Travel Services (DTMB-VTS) have issued Request for Proposal (RFP) #250000002760 for comprehensive Underground Storage Tank (UST) Inspection Services. The procurement covers quarterly inspections of 21 underground storage tanks across 18 facilities, including 14 correctional facilities and one vehicle services building. The selected contractor must be a Type B Certified Underground Storage Tank Operator responsible for performing detailed quarterly site-specific inspections, ensuring proper registration, documentation, and compliance with Michigan Department of Environment, Great Lakes, and Energy (EGLE) Underground Storage Tank Unit Rules. Key deliverables include conducting four quarterly inspections annually, filing necessary paperwork, training Class C Operators, and performing comprehensive tank system checks involving tasks such as removing manholes, checking fittings and containment sumps, testing spill and overfill protection devices, and verifying tank monitor systems. The RFP was issued on July 11, 2025, with an optional pre-proposal meeting on July 17, 2025, and proposals are due by August 27, 2025. The contract will commence on October 1, 2025, with a base term ending September 30, 2028, and potential renewal options for up to five additional one-year periods. Proposal evaluation will be based on technical criteria, with 55% weighted for service requirements and staffing, 30% for contract requirements, and 15% for vendor questions, requiring a minimum of 80 technical evaluation points to proceed to pricing review.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet stringent security requirements, including obtaining Law Enforcement Information Network (LEIN) clearance, passing background checks, and complying with the Prison Rape Elimination Act (PREA) standards. Personnel working within correctional facilities will be subject to comprehensive screening and must adhere to strict operational guidelines. The pricing schedule allows contractors to quote quarterly rates for each facility during the base term and potential option years, with additional services including annual and three-year compliance tests. While specific budget ranges are not explicitly stated, the RFP includes a detailed pricing schedule with per-quarter rates for different tank types and sizes, ranging from 1,000 to 12,000-gallon tanks containing various fuel types such as gasoline, diesel, E85, and unleaded fuel. The state reserves the right to terminate the contract for cause or convenience, with potential liquidated damages of $5,000 plus $500 per day for late or improper completion of contract activities. Contractors must provide comprehensive insurance and demonstrate the capability to perform specialized underground storage tank inspections across multiple Michigan facilities.