Underground Spill Tank Inspection

The Oregon Department of Fish & Wildlife is requesting quotes for underground spill tank inspection services via RFQ S-63500-00017626 on OregonBuys, with quotes due August 6, 2026 by 3:00 p.m. This is an intermediate procurement resulting in a Purchase Order award.

The scope is inspection of a buried tank estimated at approximately 500 gallons located on the east side of the John Day Metal shop, designed to collect potentially contaminated fluids from a paint booth operation. The tank is of unknown size and must be assessed for leaks and current condition. All inspection work must be completed no later than October 31, 2026. The contract consists of a single lump-sum line item covering all costs and installation services.

Bidders must be registered on OregonBuys to participate; registration is free. The mandatory RFQ Bid Form requires vendors to provide Federal ID number and COBID certification number (if applicable). Bidders may propose alternate products or schedules meeting or exceeding specifications, clearly marked as such, subject to ODFW determination of equivalency. Pricing must remain firm for 30 days from bid submission.

Questions may be submitted by email to odfw.bids@odfw.oregon.gov up to three business days prior to the bid close date, though the agency does not guarantee responses will be posted before the deadline. Late submissions are not accepted. The agency will not accept protests on this intermediate procurement.

The solicitation includes the OregonBuys Registration Guide, mandatory bid form, scope of work with detailed inspection procedures and documentation requirements, sample purchase order reflecting State of Oregon terms and conditions, and sample federal terms and conditions. Vendors must verify registration through the Oregon Secretary of State website and confirm non-exclusion from federal funding via the System for Award Management (SAM) database.