Underground Fuel Tanks

Fairfax County, Virginia's Department of Procurement & Material Management, on behalf of the Department of Vehicle Services, is issuing Invitation for Bid (IFB) 2000004310 for the removal and replacement of three underground fuel storage tanks (USTs) at county facilities. The scope of work encompasses complete removal of existing tanks and installation of new double-walled, 30-year warranty tanks with associated piping, dispensers, monitoring systems, and electrical infrastructure at three sites: the Department of Vehicle Services Fuel Site in Fairfax (3,609 Jermantown Road), the I-95 Landfill Fuel Site in Lorton (9,850 Furnace Road), and the Police Department Training Center in Chantilly (3,725 Stonecroft Boulevard). Site-specific deliverables include the replacement of three 10,000-gallon tanks at Site 1 (two gasoline, one diesel) with Gasboy 9852 Series mechanical dispensers and a Veeder Root TLS-450-Plus monitoring console; replacement of one 15,000-gallon diesel tank and one 2,000-gallon gasoline tank at Site 2 with Gasboy fleet fueling dispensers; and replacement of one 1,000-gallon tank with a new 2,000-gallon gasoline tank at Site 3. Bidders must submit sealed competitive bids covering all labor, materials, tools, and equipment for all three sites to be considered for award and must hold a Virginia Class A contractor license. Mandatory requirements include site visits during March 16-20, 2026, with an optional pre-bid conference on March 17, 2026, at 9:00 AM at Site 1; work initiation within 20 calendar days of notice to proceed; and substantial completion within 6-8 weeks depending on the site. Bids must be electronically submitted through the Fairfax County Bonfire portal by March 30, 2026, at 2:00 PM EDT, and must include prevailing wage calculations, a detailed pricing schedule with completion times, three references for similar work within the past two years, and a safety violation certification. Additional evaluation criteria require bidders to provide soil testing for potential contamination and to obtain all necessary permits at their own expense with County reimbursement upon approval.

Fairfax County does not establish set-asides or preferences for disadvantaged enterprises, though bidders may voluntarily self-identify as micro, small, non-profit, government, women-owned, minority-owned, service-disabled veteran-owned, or employment services organizations for informational purposes only. All bidders must comply with prevailing wage requirements under Fairfax County Code Chapter 2, Article 3, applicable to construction contracts valued at $250,000 or more, and must demonstrate compliance with insurance requirements including statutory workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000 per occurrence/aggregate). For contracts exceeding $500,000, bid security of 5 percent is required along with performance and labor/materials payment bonds equal to 100 percent of the contract price. The contract is subject to drug-free workplace requirements, non-discrimination ordinances, and ethics certifications prohibiting improper payments or gifts to public employees with procurement responsibility. The County reserves the right to award the contract in aggregate or by individual site based on the lowest responsive and responsible bidder and has discretion to negotiate with the lowest responsive and responsible bidder if bid amounts exceed available funds. While the specific total contract value is not disclosed in the solicitation, the project scope encompassing removal and replacement of multiple fuel storage tanks with monitoring and dispensing systems at three separate county facilities suggests a substantial contract value, likely exceeding the $500,000 threshold requiring bid security and performance bonds.