UDOT RFP- UDOT Regional Welding and Fabrication Services

The Utah Department of Transportation Procurement Services is requesting proposals for Regional Welding and Fabrication Services under RFP UDOT270026MP, with proposals due August 21, 2026 and multiple contract awards anticipated across five defined geographic regions within Utah.

Mandatory eligibility requirements are current Utah business licensure, minimum five years of experience providing the requested services, and disclosure of any nonperformance or breach of contract claims filed against the offeror or subcontractors within the past five years. The scope encompasses welding, dump body rebuild/install/repair/replacement, tow plow repair, repair and rebuild of various spreader brands, snowplow and wing plow repair, and installation of hydraulic cylinders and snowplows. All work must comply with UDOT's established standards and specifications, including reference to sample blueprints provided in the RFP package.

The contract term is five years with no renewal options. Pricing must be guaranteed for one year, with price adjustment requests permitted thereafter for equal guarantee periods of at least 30 days' notice and only when net price changes reach five percent or more based on documented indices. Delivery is F.O.B. destination with freight prepaid and shipping charges invoiced separately.

Evaluation is staged: Stage 1 screens for responsiveness and mandatory requirements; Stage 2 applies technical scoring across welding and fabrication experience and services (300 points), qualification and expertise of personnel with relevant certifications (100 points), process for scheduling services (75 points), and references (25 points), with a minimum required score of 60 percent (300 of 500 points); Stage 3 evaluates cost proposals; and Stage 4 determines awards based on highest-scoring proposals and those within 70 percent of the high score. Cost is evaluated independently, with the lowest-cost offeror receiving maximum cost points and others receiving points calculated by ratio, with offerors proposing costs more than double the lowest cost receiving no points.

UDOT reserves the right to cancel the solicitation, request financial information to evaluate vendor stability, conduct performance evaluations, and modify contracts to incorporate new technology or technological upgrades within the original scope.