UDOT Cedar Landscape Contract

The Utah Department of Transportation (UDOT) Procurement Services Division, conducting through Region 4, is seeking bids for landscaping maintenance services at the Cedar City UDOT facility located at 1470 N. Airport Road, Cedar City, Utah 84721, under Invitation for Bid (IFB) Solicitation #UDOT260196CN. The procurement will award a single contract to the lowest responsive and responsible bidder, with the potential for a five-year contract term. Services required include comprehensive landscaping maintenance encompassing weed removal and control, tree and bush trimming, leaf and needle cleanup, irrigation system maintenance and repair, fertilization, and vegetation removal or planting. Monthly maintenance work is performed between April 1st and November 1st, with additional on-call work available with a seven-day completion requirement and emergency work requiring a two-hour response time. All work must comply with UDOT Personal Protective Equipment requirements and be performed during daylight hours with no traffic impact. Pricing is structured with hourly rates for landscape maintenance and emergency maintenance, yearly costs for fertilization services, hourly rates plus parts for irrigation maintenance and removal/replanting services, and a monthly maintenance fee from April 1 through November 1. A mandatory site visit is scheduled for Thursday, March 26, 2026, at 11:00 a.m., with attendance required for bid eligibility; late arrivals may be prohibited from participating and submitting bids. Bids are due on April 2, 2026, and must include a detailed pricing proposal for one contract year, documentation demonstrating compliance with stated specifications, and completion of the required Vendor/Customer Creation and Modification Form (FI170).

The solicitation does not specify set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type. All bidders must maintain workers' compensation insurance at statutory limits, commercial general liability insurance of no less than $1,000,000 per occurrence and $3,000,000 aggregate, and commercial automobile liability insurance of $1 million per occurrence if vehicles will be used in performance. No incumbent vendor or current contractor is identified in the procurement documents. Bidders must establish a vendor profile in the State of Utah's accounting system by submitting W-9 documentation and vendor information to enable payment processing and contract execution. The specific contract award value or budget range for this landscaping maintenance contract is not disclosed in the solicitation documents provided, though the contract structure indicates costs will be calculated based on submitted hourly rates, yearly service fees, and monthly maintenance charges over the contract performance period.