3-Atttachment B R4 Landscape maintenance -.docx

ATTACHMENT B - SCOPE OF WORK

GENERAL LANDSCAPING MAINTENANCE

PART 1 - GENERAL

1.1 DESCRIPTION

This Attachment B document entails the procedures and requirements for general landscape maintenance at: 1470 N. Airport Rd. Cedar City, UT 84721 in our UDOT Region 4 Cedar City District.

1.2 DEFINITIONS

The State of Utah, Department of Transportation (UDOT) acting through its designated representative.

Contractor: The individual or legal entity contracting with the Department for performance of prescribed work.

Inspector: The Engineer's authorized representative assigned to inspect work and materials.

Engineer: The Administrative Services Manager, or appointee acting directly or through a duly authorized representative will be responsible for engineering and administration of the contract.

UDOT Representative: An authorized representative will be responsible for engineering and administrative of the contract.

1.3 EXTENT OF WORK

The Contractor shall provide all labor, materials, equipment to provide weed removal, weed control, tree and bush trimming, leaf and needle cleanup, irrigation, fertilization, and removal and or planting service (including but not limited to, trees, bushes and weed clippings, and any trash removed) monthly at Cedar City District Office property located at the campus of 1470 N. Airport Rd. Cedar City, UT 84721.

Possible work may also be ordered by the Department on an as-needed, on-call basis to supplement work done by its own personnel. All work shall be completed within seven (7) days from the date each order is placed, or upon termination of work by UDOT whichever comes first, unless a prior arrangement has been made between UDOT and the Contractor for a specific location. Also possible emergency work may be needed at times, if so the Contractor is required to respond within two (2) hours of being contacted by a UDOT Representative.

Monthly work done at Cedar City District Campus in Cedar City, Utah 84720, this work will take place between April 1st and November 1st. The monthly work includes:

Weeding of decorative rock and planted areas, and resolving any irrigation issues (i.e. dry bushes or trees) and will include the disposal of any weeds, leaves or debris located on the rock / planted areas.

Maintenance of all existing irrigation systems including but not limited to the replacement or repair of damaged valves and pipes. Once a year in the spring inspect the controller and all wire connections and make necessary changes. In the spring flush the irrigation system, install screens and dripper heads as needed. At the end of the irrigation season winterize the irrigation system. Maintain the irrigation system through the season with possible installation of new irrigation systems. All maintenance will be at the direction of the Department on an as-needed basis Application of a balanced time release fertilizer four times a year, starting in April and the application of herbicides when needed, with the proper application rates being stated at the direction of the Department.

ATTACHMENT B - SCOPE OF WORK GENERAL LANDSCAPING MAINTENANCE

Other than the specified locations The Department will contact the contractor indicating areas in need of general landscape maintenance.

For each order issued, the Contractor shall submit a price proposal based on the prices in (Attachment C). The UDOT representative will review the proposal to ensure that quantities are accurate and will issue a notice to proceed for each order placed. UDOT reserves the right to accept the Contractor's estimate, negotiate an agreement on quantities, or cancel the order at no cost to either party.

Work performed contrary to the Department's instructions, work beyond plan limits, or extra work performed without permission is excluded from pay consideration.

1.4 LIMITATION OF OPERATIONS

· Perform work with no impact to traffic.

· Work will take place during daylight hours only, which are defined as one-half hour after sunrise to one-half hour before sunset.

1.5 PERSONAL PROTECTIVE EQUIPMENT

All personnel must wear Personal Protective Equipment (PPE) at all times when on UDOT Right of Ways, in accordance with UDOT Policy 06E-02:

· Leather boots.

· Shirt with sleeves at least down to the elbow (absolutely no tank tops, no cut off sleeves, and no workers shirtless).

· Full length pants.

· Hearing protection (either earmuffs, ear plugs, or ear canal caps).

· ANSI certified safety glasses with plastic, non-breakable lenses.

1.6 ACCEPTANCE AND PAYMENT

· The designated UDOT Representative (Inspector) will perform the inspection of the new work.

· The Inspector shall conduct an inspection upon receiving notice from the Contractor of work-order completion. If the work-order is satisfactorily completed, the inspection shall constitute the final inspection. The inspector will provide notification in writing to the Contractor indicating the job number and date the inspection was accepted.

· Areas not meeting the expectations of the UDOT Representative (Inspector) will require either rework or a 50% reduction in cost.

ATTACHMENT B - SCOPE OF WORK GENERAL LANDSCAPING MAINTENANCE

1.7 PAYMENT PROCEDURES

· Compensation includes:

· Mobilization and transport of equipment personnel and supplies.

· All labor, materials, and equipment required to meet provisions of this section.

· The Department will measure and pay based on each of the following criteria located in Table 1 in Attachment D - Pricing. Payment is contingent upon acceptance by the Department.

· Submit invoices to the Department Monthly, if an invoice contains more than one work-order, the amount of each work-order shall be identified separately and include:

· Work-order number (referenced to the written estimate and work authorization)

· Location and date of the work that was performed.

· Contract number.

· All attachments annexed to this Contract are expressly made a part of this Contract as though completely set forth herein. All references to this Contract, either in this Contract itself or in any of such writings, shall be deemed to refer to and include this Contract and all such exhibits and writings.

PART 2 – PRODUCTS

2.1 EQUIPMENT

· Provide equipment designed to perform and produce the specified work in a timely and efficient manner. This includes all power equipment, hand trimmers, Personal Protective Equipment, and vehicles.

PART 3 - EXECUTION

3.1 PREPARATION

· If problems or questions arise on work orders the Contractor is required to contact the UDOT Lands and Building's Facilities Coordinator, prior to the start of the general landscaping maintenance work order. His information can be found below:

Erick Cox 435 590-8100, erickcox@utah.gov.

3.2 FINAL CLEANUP

· Contractor will sweep and/or blow all sidewalks or pedestrian byways clear of debris caused by the landscape maintenance. This debris will be removed according to section 1.3 (C).

End of Attachment B