TWRA Region 4 Janitorial Services - UPDATED

The Tennessee Wildlife Resources Agency (TWRA) Region 4 Office is requesting bids on a three-year janitorial services contract via ITB, with proposals due September 24, 2026, and a site visit available September 14, 2026, at 9:00 AM EST.

The scope covers cleaning services for approximately 30,000 square feet of facility space at 3030 Wildlife Way in Morristown, Tennessee, with 7,000 square feet of cleanable surfaces: 2,000 square feet of carpet, 2,300 square feet of tile flooring, and 2,500 square feet of terrazzo flooring. Services are performed on Tuesdays and Fridays between 2:00 PM and 11:00 PM, excluding legal holidays declared by the Tennessee Department of Human Resources. Routine services include restroom sanitation, floor maintenance, waste removal, and dusting at specified frequencies. Semi-annual window cleaning (approximately 50 windowpanes) and tile stripping and waxing are required, along with annual carpet shampooing and terrazzo buffing and polishing. The contractor must provide all labor, equipment, and operational materials including buffers, brooms, vacuum cleaners, mops, floor machines, and commercial carpet shampooers. TWRA furnishes expendable supplies: toilet tissue, paper towels, hand soap, and trash liners. Personnel must be capable of lifting 25–50 pound loads and turning, pushing, and pulling objects up to 50 pounds. Safety requirements include placement and removal of wet floor signs during cleaning tasks.

Award is based on lowest cost, single award. Pricing must be submitted separately for each contract year on a monthly basis, F.O.B. destination, with firm pricing; the State is exempt from taxes. The contractor must obtain registration with the Tennessee Department of Revenue and maintain workers' compensation and employer liability insurance with minimum coverage of $1,000,000 per accident, plus commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. Prospective bidders are required to conduct on-site inspections before submitting bids. The State reserves the right to extend the term by up to 180 days under the same terms, with a maximum total term not exceeding 60 months. Site visit requests require two business days' advance notice to Facility Manager Becky Hensley (615-772-4615).