32801-14003_Amendment_1.pdf

This is an amendment document to the janitorial services contract for the Tennessee Wildlife Resources Agency (TWRA) Region 4 Office located at 3030 Wildlife Way in Morristown, Tennessee. The contract involves comprehensive janitorial and custodial services for approximately 7,000 square feet of cleanable surfaces, including 2,000 square feet of carpet, 2,300 square feet of tile flooring, and 2,500 square feet of terrazzo flooring. Services are required twice weekly on Tuesdays and Fridays between 2:00 PM and 11:00 PM EST, excluding legal holidays declared by the Tennessee Department of Human Resources. Routine services include restroom sanitation, floor maintenance, waste removal, and dusting at specified frequencies, with semi-annual window cleaning (approximately 50 windowpanes) and tile stripping and waxing required. Annual services include carpet shampooing and terrazzo buffing and polishing. The contract term is 36 months with an optional 180-day extension, with a maximum total term not exceeding 60 months. The original proposals were due September 24, 2026, with a site visit available September 14, 2026, at 9:00 AM EST, requiring two business days' advance notice to Facility Manager Becky Hensley (615-772-4615).

Award is based on lowest cost for a single award. The contractor must submit pricing separately for each contract year on a monthly basis, F.O.B. destination, with firm pricing; the State is exempt from taxes. The contractor must provide all labor, equipment, and operational materials including buffers, brooms, vacuum cleaners, mops, floor machines, and commercial carpet shampooers, while TWRA furnishes expendable supplies such as toilet tissue, paper towels, hand soap, and trash liners. Personnel must be capable of lifting 25-50 pound loads and turning, pushing, and pulling objects up to 50 pounds. The contractor must obtain registration with the Tennessee Department of Revenue and maintain workers' compensation and employer liability insurance with minimum coverage of $1,000,000 per accident, plus commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate. Prospective bidders are required to conduct on-site inspections before submitting bids.