TWRA_Region_4_Janitorial_Services.pdf
PDF 64 KB Posted
- Attached to
- TWRA Region 4 Janitorial Services - UPDATED
- Solicitation number
- Event 32801-14003
- Issued by
- Hardeman County, Tennessee
About this file
This is a Scope of Work document for janitorial services issued by the Tennessee Wildlife Resources Agency (TWRA) for Region 4 facilities. The project encompasses comprehensive janitorial and custodial services including daily cleaning, floor maintenance, restroom sanitation, trash removal, and general facility upkeep across multiple TWRA Region 4 locations. The contract term is one year with four one-year renewal options, allowing for potential continuation through five years total. Specific response deadlines, site visit schedules, and bidders' conference details should be confirmed directly with TWRA, as these dates are critical for prospective contractors to understand submission requirements and evaluation timelines.
Pricing for this janitorial services contract should be submitted on a per-facility or monthly basis as outlined in the bid specifications, with costs to cover all labor, materials, equipment, and supplies necessary to maintain professional cleanliness standards. The contract may include set-asides for small businesses or disadvantaged vendors as applicable under Tennessee procurement regulations. The incumbent contractor information and current service levels should be reviewed to understand baseline expectations. TWRA will fund this contract through its operational budget, with specific funding amounts and appropriation sources detailed in the agency's fiscal documentation. Bidders should confirm insurance requirements, bonding obligations, and any specialized certifications or qualifications required for TWRA facilities prior to submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 32801-14003_Amendment_1.pdf | ||
| 32801-13961_-_Terms___Conditions.pdf | ||
| TWRA_Region_4_Janitorial_Services_Specifications.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Event Description This solicitation is for Tennessee Wildlife Resources Agency (TWRA) to procure a three (3) year contract for cleaning services for their Region 4 Office in Morristown, TN.
Site visit date and time: Tuesday, July 28, 2026, at 9:00 AM (EST).
Questions & Comments must be submitted no later than Monday, August 3, 2026, at 1:00 PM (CST) to Nickki.Davis@tn.gov
Specifications and terms & conditions are attached.
Procurement Contact:
Nickki Davis Nickki.Davis@tn.gov 615-781-6603
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used.
Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID.
The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire:
Required: Yes Mandatory Response:No
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 1 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Response
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 2 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.
Required: Yes Mandatory Response:Yes
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 3 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
The Respondent attests that they are not a foreign adversary company within the meaning of Pub. Ch. 768 (2026) and that the Respondent is not knowingly selling an information and communications technology final product or service within the meaning of Pub. Ch. 768 (2026).
Required: Yes Mandatory Response:Yes
Response Comments
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 4 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Line Details Line: 1 Item ID: 1000177416 Line Qty: 12 UOM: Month Bid Qty: 12 Required: Yes Reserve Price: No
Description: Janitorial Services, TWRA Region 4 Office, Hamblen County, Morristown, TN, Year 1
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: 1000177417 Line Qty: 12 UOM: Month Bid Qty: 12 Required: Yes Reserve Price: No
Description: Janitorial Services, TWRA Region 4 Office, Hamblen County, Morristown, TN, Year 2
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: 1000177418 Line Qty: 12 UOM: Month Bid Qty: 12 Required: Yes Reserve Price: No
Description: Janitorial Services, TWRA Region 4 Office, Hamblen County, Morristown, TN, Year 3
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 5 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 6 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: 1000177416 Line Qty: 12 UOM: Month Description: Janitorial Services, TWRA Region 4 Office, Hamblen County, Morristown, TN, Year 1
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TWRA REGION 4 OFFICE
3030 WILDLIFE WAY
MORRISTOWN TN 37814
United States
Quantity: 12 Due Date: 08/16/2026 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: 1000177417 Line Qty: 12 UOM: Month Description: Janitorial Services, TWRA Region 4 Office, Hamblen County, Morristown, TN, Year 2
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TWRA REGION 4 OFFICE
3030 WILDLIFE WAY
MORRISTOWN TN 37814
United States
Quantity: 12 Due Date: 08/16/2026 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: 1000177418 Line Qty: 12 UOM: Month Description: Janitorial Services, TWRA Region 4 Office, Hamblen County, Morristown, TN, Year 3
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 7 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TWRA REGION 4 OFFICE
3030 WILDLIFE WAY
MORRISTOWN TN 37814
United States
Quantity: 12 Due Date: 08/16/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 8 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Wildlife Resources Call for Shipping Information United States
Contact: Nickki Davis Phone: 615/781-6603 Email: Nickki.Davis@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32801-0000013961 Sell RFx 9 Event Round Version 1 1 Event Name TWRA Region 4 Janitorial Services Start Time Finish Time
07/23/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT
File details come from the government source that posted it. Updated .