Turf Management & Maintenance FY 26

The City of Charlotte, North Carolina, has issued Request for Proposals (RFP) #269.2026.161 for Turf Management & Maintenance services covering twenty-eight (28) city-owned properties across various municipal facilities. The procurement seeks a qualified contractor to provide comprehensive turf management services, including fertilization, weed control, soil testing, liming, and maintenance for locations such as police stations, city halls, parks, and administrative centers. The RFP requires contractors to have specific professional licenses, including a North Carolina Landscape Contractor License and North Carolina Department of Agriculture Pesticide License for Turf and Ornamentals. Proposals will be evaluated using a 100-point system with equal weight given to technical approach (25 points), experience and qualifications (25 points), equipment and resources (25 points), and cost proposal (25 points). Key dates include a non-mandatory virtual pre-proposal conference on November 20, 2025, at 10:30 a.m., with proposals due by December 08, 2025, at 3 p.m. through the Bonfire e-Procurement Portal. The contract will require specific turf management strategies, including detailed fertilization schedules, herbicide applications, and strict adherence to environmental and water quality guidelines.

The City of Charlotte has established robust participation opportunities for Minority-owned, Women-owned, and Small Business Enterprises (MWSBEs) through its Charlotte Business Inclusion Program. Contractors must complete the CBI Form 3: Subcontractor/Supplier Utilization Commitment, which requires listing all M/W/SBE vendors and ensures that only vendors certified with the City will receive credit towards contract goals. The previous contract for similar services was held by Roundtree Companies, LLC, with an annual cost of approximately $141,147.90. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the number of properties suggest a significant contract value. Potential bidders must provide thorough documentation, including professional licensing credentials, references, and compliance certifications such as debarment and anti-lobbying forms. The City reserves the right to reject any or all proposals and make awards according to its best interests, with a strong emphasis on maintaining high standards of professional service and ethical business practices.