Turf Grade Sand for Landscaping

Jackson County, Missouri is seeking qualified vendors through Invitation to Bid No. 26-007 to supply turf grade sand for landscaping purposes for use by the Jackson County Parks and Recreation Department under a twenty-four (24) month initial term with two (2) optional twelve (12) month renewal periods. The turf grade sand must be washed and screened with a silica/quartz base containing 95% or higher silicon dioxide, rounded grain composition, and available in green or tan colors for applications including natural lawn top dressing, artificial turf infill, and divot repair on sports fields. Bidders must submit pricing for four product categories: 50-pound bags, 100-pound bags, 2,000-pound Super Sacks, and 3,000-pound bulk loads on an "each" basis for delivered products. The Intent to Bid deadline is 12:00 p.m. (noon) CDT on March 24, 2026, with the formal bid response deadline at 2:00 p.m. CDT on the same date; all questions must be submitted by 5:00 p.m. CDT on March 17, 2026. All bids must be submitted electronically through the Jackson County Bonfire Portal at http://jacksongov.bonfirehub.com, and successful bidders must provide a Certificate of Insurance meeting requirements specified in Exhibit A, submit a completed IRS W-9 Form, provide evidence of current required Federal, State, and Local Occupational Licenses upon request, and furnish two (2) dedicated email addresses for official correspondence within ten (10) business days of award notification. Required submittals include the Term and Supply Contract, Affidavit, Certificate of Compliance, Statement of Contractor's Qualifications, Acknowledgement of Receipt of Addenda, Greater KCMO Metropolitan Area Information Memo, Bidder's Quotation Sheet, Exhibit F Bidder's Exceptions, and Dedicated Email Addresses on company letterhead, with all bids remaining binding for ninety calendar days following the response deadline.

No specific set-aside designations for disadvantaged enterprises are mandated; however, Minority Business Enterprise (MBE), Woman-Owned Business Enterprise (WBE), and Disadvantaged Business Enterprise (DBE) designations are available to qualifying contractors. All bidders must obtain a Certificate of Compliance from the Jackson County Auditor's Office Compliance Review Office at least five business days prior to the bid response deadline, certifying that the vendor is duly listed and assessed on Jackson County tax rolls and not delinquent in tax payments or has no property subject to taxation by Jackson County as of December 31st of the previous year, and that the vendor agrees to Chapter 6 of the Jackson County Code prohibiting discriminatory practices and promoting Equal Employment Opportunity. Jackson County estimates annual expenditures of $10,000.00 for turf grade sand; however, exact usage cannot be determined. The County reserves the right to split the contract award among multiple vendors and may extend usage to other Jackson County Departments as needed. Jackson County is an exempt entity under Section 144.062 Revised Statutes of Missouri and will issue project-specific Missouri State Sales Tax Exemption Certificates to successful bidders and named subcontractors upon request. All work must be performed in the Greater Kansas City Metropolitan Area, with documentation required from bidders not located in this region detailing their performance capability.