Truck Scale Maintenance

Volusia County is soliciting bids for a comprehensive truck scale maintenance contract covering two primary facilities: the Tomoka Farms Road Landfill in Port Orange and the West Volusia Transfer Station in DeLand. The procurement involves service, repair, and replacement of six State of Florida certified scales, specifically three RLWS Model OTR 11' X 70' scales at each location equipped with Rice Lake 920i Indicators. The contractor must provide 24/7/365 availability with stringent response time requirements: 30-minute callback for emergency calls, two-hour on-site emergency response, and four-hour response for routine calls. Monthly service obligations include full inspection of moving parts and complete scale recalibration. Key deliverables encompass maintaining scale operational integrity, performing preventative maintenance, and ensuring immediate responsiveness to mechanical issues. The solicitation (26-B-43LS) was released on January 12, 2026, with vendor questions due by January 23, 2026, and final proposal submissions required by February 6, 2026, at 3:01 p.m. through the County's eProcurement Portal.

The contract includes local preference provisions, offering a 3% advantage to contractors with a documented permanent location in specific central Florida counties (Brevard, Lake, Orange, Osceola, Seminole, or Volusia) for at least six months prior to the closing date. Respondents must submit three references from similar projects completed within the past three years and provide comprehensive documentation including proof of insurance, W-9 form, Florida business registration, and various certifications regarding debarment, public entity crimes, E-Verify compliance, and human trafficking. Insurance requirements are substantial, mandating Workers Compensation coverage, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Auto Liability with $1,000,000 combined single limits. The initial contract term is three years with potential for two additional one-year renewals. While specific budget ranges are not explicitly stated, the Attachment A Pricing Form indicates that award will be based on the lowest total cost combining labor rates for different service scenarios and a predetermined percentage markup on replacement parts.