Trimming and Removal Services

The City of Milton, Florida is issuing Invitation to Bid ITB-2026-02 to procure as-needed tree trimming, pruning, removal, stump grinding, debris hauling, and related vegetation management services for City-owned or City-maintained property, public rights-of-way, easements, and utility corridors. Services must be performed by qualified, properly licensed contractors in accordance with generally accepted arboricultural standards, including ANSI A300 where applicable, with all personnel utilizing appropriate safety practices and personal protective equipment. Bidders must hold all required Florida licenses for tree trimming and removal services in good standing at bid submission and demonstrate a minimum of two years of prior experience in tree trimming, removal, or similar vegetation management services. Compensation is structured through three distinct mechanisms: all-inclusive unit pricing for whole tree removal (varying by tree condition—healthy or dead—size category, and site accessibility), hourly service rates for non-removal work including limb removal and pruning, and higher emergency/after-hours rates for services performed outside normal business hours (5:00 a.m. to 6:00 p.m., Monday through Friday, excluding City holidays). The questions deadline is April 27, 2026, by 4:00 p.m. CST, with sealed bids due May 6, 2026, by 2:00 p.m. CST at Milton City Hall, 6738 Dixon Street, Milton, Florida 32570, with public bid opening scheduled for the same date and time. Award shall be made to the lowest responsive and responsible bidder based on a Total Evaluated Bid Amount calculated using evaluation-only estimated quantities and hours applied to submitted unit prices and hourly rates, and the resulting contract will be a single-award, as-needed term services agreement with an initial three-year term and options to renew for up to three additional one-year periods at the City's sole discretion.

The solicitation contains no specific set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises or minority-owned businesses. Bidders must satisfy standard statutory compliance requirements, including E-Verify registration, nondiscrimination certifications, anti-human trafficking compliance, and conflict-of-interest disclosures, and must provide three references for comparable services performed within the past five years. Insurance requirements are substantial and include Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation coverage per Chapter 440, Florida Statutes, Umbrella Liability ($1,000,000 per occurrence), and Contractors' Pollution coverage ($1,000,000 per occurrence and aggregate) if herbicides or chemicals are used, with the City named as an additional insured on all required liability policies. No incumbent vendors or current contractors are identified in the procurement documents, and no specific budget range or award value is disclosed; however, this is an as-needed services contract with no guaranteed minimum work volume, hours, or expenditure commitments from the City. The contract is subject to annual appropriation by the City's governing body, and the City retains the right to terminate for cause or convenience at any time.