ITB-2026-02_Tree_Trimming_and_Removal_Services_-_Addendum_3.pdf
PDF 289 KB Posted
- Attached to
- Trimming and Removal Services
- Solicitation number
- ITB-2026-02
- Issued by
- Santa Rosa County, Florida
About this file
Addendum #3 to ITB-2026-02 Tree Trimming and Removal Services
This document is Addendum #3 to the City of Milton, Florida's Invitation to Bid (ITB-2026-02) for tree trimming and removal services, consisting of questions and answers clarifying requirements for as-needed tree trimming, pruning, removal, stump grinding, debris hauling, and vegetation management services on City-owned or City-maintained property. The ITB was issued on April 9, 2026, with a questions deadline of April 27, 2026, by 4:00 p.m. CST and sealed bid submission deadline of May 6, 2026, by 2:00 p.m. CST at Milton City Hall. No pre-bid meeting is scheduled. The contract term is three years following award, with options for the City to renew for up to three additional one-year terms at its sole discretion. Evaluation of bids will use estimated quantities based on 25 percent of contractor time allocation.
Key clarifications in this addendum address tree size categories (small: under 3" caliper; medium: 3"-6" caliper; large: greater than 6" caliper), site accessibility definitions (open versus restricted access; good versus poor access based on equipment restrictions and proximity to structures or utilities), and service scope parameters. Stump grinding is always included in whole tree removal pricing unless specifically excluded. Traffic control costs must be fully incorporated into unit prices and hourly rates, with the contractor bearing all responsibility. After-hours services are defined as work performed prior to 7:30 a.m. or after 4:30 p.m. Crane-assisted removals will be discussed between the City and contractor on a case-by-case basis. All submitted pricing must remain fixed for the entire three-year initial contract term, with renewal pricing to be negotiated based on the initial agreement terms. Current contract holder information is available through the City's Public Records Custodian.
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City of Milton Purchasing Department
P.O. Box 909 | 6738 Dixon Street | Milton, FL 32572
Phone: (850) 983-5480 www.miltonfl.org
ADDENDUM #3 – Questions & Answers
2026.02 ITB Tree Trimming and Removal Services
Monday, April 27, 2026
Question #1: Can the City provide the evaluation quantities and/or estimated hours used to calculate the Total Evaluated Bid Amount?
Answer #1: 25% of time would be dedicated.
Question #2: Please confirm whether the Date of Issuance listed as 04/09/2025 is correct, since the Questions Due date and Bid Submittal Deadline are both listed in 2026.
Answer #2: ITB 2026.02 ITB Tree Trimming and Removal Services was published / issued on
04/09/2026 at 6:00 AM.
Question #3: What are the tree-size categories that are used in the Bid Schedule, specifically small, medium, and large?
Answer #3: The tree size categories are defined as follows:
Small: Under 3” Cal Medium: 3” Cal – 6” Cal Large: Greater than 6” Cal Please note: “Caliper” or “Cal” measures the diameter of the trunk, not circumference.
Question #4: What are the site/access categories used in the Bid Schedule, specifically:
a. Open vs. Restricted
b. Good Access vs. Poor Access
Answer #4: The site/access categories are defined as follows:
Open – Tree can be fell / no obstructions Restricted – Restricted Access, obstructions present or rigging required.
Good Access – Good access for equipment, removal, and clean up Poor Access – Poor access that will restrict or allow no equipment to be used (near structures, overhead power lines/poles, including telephone/cable, etc.)
Question #5: For whole tree removal unit pricing, is stump grinding always included unless specifically excluded in the written work authorization?
Answer #5: Stump grinding should always be included for whole tree removal.
Question #6: Will traffic control be separately directed and compensated, or should all anticipated traffic control costs be fully included in the submitted unit prices and hourly rates?
Answer #6: Traffic control will be the responsibility of the contractor.
All anticipated costs should be included in the submitted unit prices and hourly rates.
Question #7: Please clarify what hours qualify as after-hours for purposes of the After-Hours Hourly Service Rates?
Answer #7: In reference to 2026.02 ITB Tree Trimming and Removal Services, after-hours are prior to 7:30 a.m. and after 4:30 p.m.
Question #8: For crane-assisted removals or similarly specialized removals, should those costs be fully included within the submitted unit pricing and hourly rates, or is any separate equipment reimbursement permitted?
Answer #8: If a crane is needed, the City will discuss options with the Contractor.
As of this date, no cranes have been needed for past work.
Question #9: Is there a date and time for the pre-bid meeting that you can share with me?
Answer #9: There is NO pre-bid meeting scheduled for 2026.02 ITB Tree Trimming and Removal
Services.
Question #10: Can you please let us know when the pre-bid conference is scheduled?
Answer #10: There is NO pre-bid meeting scheduled for 2026.02 ITB Tree Trimming and Removal
Services.
Question #11: How long is the contract term once awarded? Is there a renewal option?
Answer #11: Per Article III of the Agreement, attached to the ITB as Appendix C Agreement, the Initial Term shall be for three (3) years. The City may renew the Agreement for up to three (3) additional one-year renewal terms.
Question #12: Who has the current contract with the city for similar services, and can we see a copy of the current contract?
Answer #12: Question #12 request can be submitted to THE CUSTODIAN OF PUBLIC RECORDS AT
(850)983-5402, mailto:FOIA@MiltonFL.org OR P.O. BOX 909, MILTON, FL 32572.
Question #13: The agreement is set to be in effect for three (3) years. Is the City of Milton requesting that the pricing provided be set for all 3 years or is the contract subject to annual increases based on CPI/Fuel increases/etc?
Answer #13: The submitted pricing amount should be set for all three (3) years. The renewals will be based on the initial contract agreement.
mailto:FOIA@MiltonFL.org
End of Addendum #1 The information given in this addendum is in addition to or supersedes conflicting information in the request for proposal and is hereby made a part of the request.
Proposers are hereby notified that they shall make any necessary adjustments to their estimates because of this Amendment. It will be construed that each proposal is submitted with full knowledge of all modifications and supplemental data specified herein.
THIS ACKNOWLEDGEMENT MUST BE SIGNED AND RETURNED WITH PROPOSAL PACKAGE.
ACKNOWLEDGEMENT:
I hereby certify that I have received the above addendum:
Signature Date
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