ITB-2026-02_Tree_Trimming_and_Removal_Services_-_Addendum_1.pdf

This is an addendum document issued by the City of Milton Purchasing Department for Invitation to Bid ITB-2026-02 concerning Tree Trimming and Removal Services. Addendum #1 provides clarification on the questions and answers timeline for the solicitation. The deadline for bidders to submit questions is Monday, April 20, 2026, with answers to be posted by Monday, April 27, 2026. Sealed bids are due May 6, 2026, by 2:00 p.m. CST at Milton City Hall, 6738 Dixon Street, Milton, Florida 32570, with public bid opening scheduled for the same date and time. The City is procuring as-needed tree trimming, pruning, removal, stump grinding, debris hauling, and related vegetation management services for City-owned or City-maintained property, public rights-of-way, easements, and utility corridors. The resulting contract will be a single-award, as-needed term services agreement with an initial three-year term and options to renew for up to three additional one-year periods at the City's sole discretion.

Compensation is structured through three mechanisms: all-inclusive unit pricing for whole tree removal varying by tree condition and size category, hourly service rates for non-removal work including limb removal and pruning, and higher emergency or after-hours rates for services performed outside normal business hours. Award shall be made to the lowest responsive and responsible bidder based on a Total Evaluated Bid Amount calculated using evaluation-only estimated quantities applied to submitted unit prices and hourly rates. Bidders must hold all required Florida licenses in good standing at bid submission, demonstrate a minimum of two years of prior experience in tree trimming or removal services, maintain substantial insurance coverage including Commercial General Liability ($1,000,000), Automobile Liability ($1,000,000), Workers' Compensation, Umbrella Liability ($1,000,000), and Contractors' Pollution coverage ($1,000,000) if chemicals are used. No specific budget range or award value is disclosed, no incumbent vendors are identified, and no set-aside designations limit responses to particular categories of organizations. All bidders must acknowledge receipt of this addendum with their proposal submission.