Trimble X7 Instrument Repair

The City of Orlando, located in Orange County, Florida, is pursuing a sole source procurement (Solicitation Number S24-0606) for a specialized Trimble X7 scanner repair through Duncan Parnell Inc., the only authorized distributor and repair location for Trimble Forensics Solutions in Florida. The procurement specifically involves repairing a damaged Trimble X7 instrument (Serial #89805933) for the Orlando Police Department, with repair services encompassing replacement of side covers, base part with light pipes, camera chassis, and comprehensive preventative maintenance including checkout, alignment, and calibration. The total repair service is valued at $7,734.93, which includes $3,799.00 for labor, $3,895.93 for parts, and $40.00 for shipping. The procurement follows a sole source justification process, with a response deadline of Friday, September 6, 2024, at 5:00 p.m. (ET), during which alternative vendors may submit competing qualifications or capabilities to the Purchasing Agent, Tracie Brown, via email at tracie.brown@orlando.gov. The seven-calendar-day solicitation period allows for potential challenges to the sole source designation, ensuring transparency in the procurement process.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations, and the opportunity is open to vendors who can demonstrate comparable capabilities for Trimble X7 scanner repair services. Duncan Parnell Inc. is confirmed as the incumbent vendor, with Trimble Inc. providing explicit authorization for their exclusive distribution and repair status in Florida and southeastern states. The existing technology infrastructure involves a forensic 3D laser scanning system used by the Orlando Police Department, with the repair aimed at restoring the scanner's full operational capabilities. The repair service integrates with Trimble Forensics Solutions, including specialized software such as Trimble Forensics Capture, Trimble Forensics Reveal, and Trimble RealWorks Forensics. While the immediate procurement is for a single instrument repair, the total value is $7,734.93, with potential future opportunities for similar specialized forensic equipment maintenance and repair services.