Trimble Mapping/GIS

Sarasota County, Florida, issued an Intent to Sole Source (ISS) solicitation on February 25, 2026, for the procurement of Trimble mapping and geographic information system (GIS) hardware, software, sales, service, and support. The procurement targets Sarasota County and Siesta Key CDP and intends to award a sole source contract to Duncan-Parnell Inc., the sole authorized Trimble Mapping and GIS dealer designated by Trimble Navigation Limited for the State of Florida as of January 1, 2026. The deliverables encompass Trimble hardware and software products along with comprehensive sales, service, and ongoing technical support to meet the County's mapping and GIS needs. Respondents must be authorized by Trimble Navigation Limited to sell these products and services, and they are required to submit responses electronically through the Sarasota County procurement portal using the Intent to Sole Source Response form by February 27, 2026, at 5:00 p.m., with vendor questions due the same day at 3:00 p.m. The County reserves the right to cancel the sole source procurement and issue a competitive solicitation if any respondents demonstrate the ability to supply the same or substantially similar products and services. All vendors must affirm compliance with the County's no-lobby policy and may only communicate with the designated procurement contact, Violeta Braescu. The contract will be governed by Florida law with exclusive venue in the Twelfth Judicial Circuit in Sarasota County.

This solicitation contains a significant restriction limiting eligible respondents to vendors authorized by Trimble Navigation Limited, effectively narrowing the competitive field to Duncan-Parnell Inc. unless other authorized dealers can demonstrate equivalent capabilities. No specific set-aside designations for disadvantaged enterprises or other protected classes are mentioned in the available documentation. Duncan-Parnell Inc. is identified as the incumbent authorized distributor and the intended sole source awardee based on the manufacturer's authorization letter. All vendors responding to this solicitation must comply with standard County requirements, including proof of insurance, E-Verify employment eligibility verification, compliance with scrutinized companies lists regarding Israel and sanctioned activities, and adherence to cybersecurity safeguards aligned with National Institute of Standards and Technology standards. The solicitation documents do not specify the contract value, budget range, or pricing terms, indicating that cost details may be negotiated directly with the selected vendor or provided in subsequent procurement phases.