Trimble_Mapping_GIS.pdf

Sarasota County

301 N Cattlemen Road, Suite 200

Sarasota, FL 34232

TRIMBLE MAPPING/GIS

2026-ISS-640

RELEASE DATE: February 25, 2026

DEADLINE FOR QUESTIONS: February 25, 2026

RESPONSE DEADLINE: February 27, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/scgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

1. Introduction

1.1. Summary

Sarasota County intends to award a sole source procurement with Duncan-Parnell INC. to for the provision of Trimble mapping/GIS hardware, including sales, service and support.

In the event respondents demonstrate the ability to supply the same or substantially similar products and/or services, the County may, in its sole discretion, elect to cancel this sole source and advertise a competitive solicitation.

The County is not interested in responses from respondents not authorized by Trimble Navigation Limited to sell these products/services to the County.

1.2. Background

Per correspondence from Trimble Navigation Limited dated January 1, 2026, Duncan-Parnell Inc is the sole authorized hardware

Trimble Mapping/GIS Dealer in the State of Florida.

Any vendor who believes they can provide the Trimble Mapping & GIS described in the attached sole source documentation should respond to this ISS by the date specified. To be considered, vendors must complete the attached Intent to Sole Source

Response form (under “documents”) and respond to this solicitation by clicking “place offer”. If applicable, upload documentation to support your position.

1.3. Contact Information

Project Contact:

Violeta Braescu

Procurement Professional

Email: vbraescu@scgov.net

Phone: (941) 861-5432

Procurement Contact:

Violeta Braescu

Procurement Professional

Email: vbraescu@scgov.net

Phone: (941) 861-5432

Department:

Office of Financial Management

1.4. Timeline

Release Project Date February 25, 2026

Question Submission Deadline February 25, 2026, 3:00pm

Proposal Submission Deadline February 27, 2026, 5:00pm

2. Vendor Questionnaire mailto:vbraescu@scgov.net tel:(941)861-5432 mailto:vbraescu@scgov.net tel:(941)861-5432

2.1. Can you provide the goods and/or services described in this sole source documentation?

If any vendor believes they can provide the described goods/ services, they should respond by downloading the below document, complete, and upload. If applicable, upload documentation to support your position with the ISS Response Form.

• ISS_Response_Form_10-05-23.pdf

2.2. No Lobby Affirmation*

All vendors responding to Sarasota County solicitations must agree to contact only the Procurement contact designated in OpenGov regarding any active solicitation.

By Confirming this below, vendor acknowledges the restrictions regarding contact with County staff and agrees to have no contact or communication with, or discuss any matter related in any way to any active

Sarasota County solicitation, with any Sarasota County employees, elected officials, officers, their appointees or their agents other than the designated Procurement contact, and to abide by the restrictions outlined in the General Terms and Conditions of Solicitations and Purchase Orders. Vendors who fail to adhere to this requirement may be deemed non-responsible.

☐ Please confirm

*Response required

3. General Terms and Conditions of Purchase Orders

THE FOLLOWING TERMS AND CONDITIONS APPLY TO ALL PURCHASE ORDERS FOR

SARASOTA COUNTY. WHEN SOLICITATION OR CONTRACT TERMS, CONDITIONS AND

SPECIFICATIONS DIFFER FROM THOSE SHOWN ON THE PURCHASE ORDER, THE

SOLICITATION/CONTRACT SHALL TAKE PRECEDENCE OVER THE PURCHASE ORDER.

10/08/25

1. The term “Vendor” shall mean the party furnishing the goods, materials, equipment and/or services. The term “County” shall mean Sarasota County.

2. This Purchase Order contains the complete and final agreement between the Vendor and the

County to buy the materials/services at the prices stated. No amendments will be made without specific written authorization (change order) issued by the County’s Procurement

Official.

3. Vendor is responsible for full compliance with all applicable local, state and federal laws, ordinances and regulations. County may require proof of such compliance. Vendor shall not assign, or otherwise dispose of its responsibilities under this Purchase Order without prior written approval of the County which may be withheld in the County’s sole discretion.

4. All materials must be shipped F.O.B. Destination unless otherwise specified. County will not pay freight or express charges, except by previous agreement.

5. Purchase Order number must appear on all invoices, packages, bills of lading, correspondence and any other documents pertaining to the order.

6. Time is of the essence for Vendors performance of its obligations under this Purchase Order.

https://government-project.s3.us-west-2.amazonaws.com/58567/7ea2746b-c34f-4a37-ab64-e2a9b8a173f2_ISS_Response_Form_10-05-23.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KJE6PFWK%2F20260225%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260225T200001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEoaCXVzLXdlc3QtMiJGMEQCIEzMMD4CYjr4zrQaX1fz7C2bnpkGmTTjQalA%2BteYHAdUAiBb%2Fdv5JcrtsC1yILnMoJ2cDht4n4QnX9dTQZg%2F2F7khSqMBQgTEAIaDDg5MjM2NDY4NzY3MiIMqScBQKD8YHu78fPLKukE9mavly6b4%2FMWUleQAExMm95sMgAU%2FSGE53E%2B0uUWJ%2BxRLHxV1uTygY2PBONZKKS6NI4jfhDwgz7RE1Mye4yfuTQeBHsKpPjkrPbaqPsOxghwKbkgG1qBjeE7HaLy5VYaX7vc0r2g3Q2cE1xttoW3c9btL7rfO6pOi0Lvm10RWoUQX0z66o3TqzbsamZiTEafWB1eLUCTleubLukH283uVSxzrB%2BIL6eEJeOt1HITG%2FA%2FSe5TijpzNGMXeV5rq%2B4%2BBcKPihqQlRbX%2FK2%2FoDij6DMojAE50v0VIFgrFilru4M209876K2az9YwKB5vwy4cwsLJBze1zueJKfD6bChloF3FoBlR8hy9MKIzhD93Vb07zCuMAGPuTAIXf6P9aZt6%2BQ2wgTKbv%2F8ra4jQyP90rtQAykQNd5tnZe7I1YH%2Fqk1uRjjT3yDOl%2BAxih3BtOSSeVcH7%2FZz3QJGHUgAjaERjDmMSaDVxJZc0QwNi3cDBDNKamEsUSWHUOAghIa7P4ncUI1nFFm5QC6mlVyiPC%2F3W2OT%2FrUVo1qLk8IMzNl5%2Bu267et9e22pekHYzm4nHlmR00cJWSdqmSDv3nlp4WL%2FP2jY1cZS36r8KTElBbcVeaY7H%2BukGYwyIgVgtaDMdCJDLPxfAzCf%2Ff1tbSYlVk%2F7NFNJcO5X0BqYlVRyON3sCFZ0RfJOgNIEj3tf5dHCZ%2BQoWqLYg8yPN4nT4Nv6fsMmf%2BJK%2BPXtbm0iDAtyqQxlzgc%2FM2CqeHqcpvv2YrZkUh4ED3709PY5eMNUPi%2FqY02FaPNdRK%2B0plY7OnKRVDUQkbZiQqifqB2BXGYw1vH8zAY6mgHfI6Cu1zLaBZM2p01vG%2FPItMZNg4sqvPnBwgbxbQfh5lumhhVLRa%2Fg%2FpmlZJm86rcb8fyWuJhUWdKpLY7hFSK%2BJ2oY4v380Uj1yPkqcF%2FcHMh7Leyg%2FVU%2BunBfXft%2FPQ9jmlFgDjYnB87I6GYJdJxkwArcmOraKJyGM4jDFT5YEr9V0FQ%2Fzz2%2B%2BoNc%2FliXs3JqDv9gtlEgZVQU&X-Amz-Signature=8494ebc500857fc193e4c8caf4bb670e72cbd33d23340a910b9b6bc44350af3d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22ISS_Response_Form_10-05-23.pdf%22&x-id=GetObject

7. No delays in shipment of material or rendition of services will be permitted except as authorized by the County in writing. The County reserves the right to reject receipt of shipment and cancel this Purchase Order if Vendor is unable to provide delivery as required.

8. Materials/services are subject to County inspection and approval. The County may return materials not meeting specifications at the Vendor’s expense and risk.

9. If applicable, Vendor shall provide County with all safety data sheets (SDSs) upon delivery of materials.

10. This Purchase Order and the rights and obligations of the County and Vendor shall be governed by the laws of the State of Florida, without regard to its conflict of law principles. The exclusive venue for any legal or judicial proceedings in connection with the enforcement or interpretation of this Purchase Order shall be in the Twelfth Judicial Circuit in

Sarasota County, Florida. County and Vendor hereby waive any right to trial by jury for disputes arising out of this Purchase Order.

11. This Purchase Order is subject to the availability of lawfully budgeted and appropriated funds by the County.

12. Vendor shall save, defend, indemnify and hold harmless Sarasota County Government from and against any and all claims, actions, damages, fees, fines, penalties, defense costs, suits or liabilities which may arise out of any act, neglect, error, omission or default of the Vendor arising out of or in any way connected with the Vendor or subcontractor’s performance or failure to perform in accordance with this Purchase Order or any related contract.

13. Vendor shall maintain insurance acceptable to the County for this Purchase Order and shall submit proof of such insurance to the County upon request. Insurance requirements are available at scgov.net/procurement.

14. All invoices must be mailed to the Sarasota County Finance Department, Clerk of the Circuit

Court, P.O. Box 8, Sarasota, FL 34230-0008. Invoices must contain the Purchase Order number. Invoices containing deviations or omissions will be returned to the Vendor for correction and resubmission.

15. The County shall pay Vendor through payment issued by the Clerk of the Circuit Court in accordance with Section 218.70 et seq., Florida Statutes, Local Government Prompt Payment

Act, upon receipt of Vendor’s properly submitted invoice.

16. Vendor shall be required to confirm the employment eligibility of all employees through participation in E-Verify or an employment eligibility program approved by the Social

Security Administration and will require its subcontractors to confirm employment eligibility. Beginning January 1, 2021, Vendors are required to comply with §448.095, F.S., and register and use the E-Verify system for all new hires.

17. In accordance with §448.095, F.S., the County shall terminate a Purchase Order with any

Vendor where the County has a good faith belief that the Vendor has knowingly violated

§448.09(1), F.S. In that event, the County shall not contract with the Vendor for at least one year after such termination.

18. Sarasota County is exempt from paying state and local tax when payment is made directly by the County (Section 212.08(6), Florida Statutes). Department of Revenue Certification No.

85-8012515235C-5.

19. Vendor travel expenses which are approved for reimbursement by the County shall be subject to the limitations set forth in Section 112.061, Florida Statutes and Sarasota County

Resolution #2016-170 or current County resolution related to reimbursement of travel expenses.

20. Unless otherwise stated in this Purchase Order, in addition to any warranty implied by law or fact, and any other express warranties, the Vendor expressly warrants all items to be free from defects (whether patent or latent) in title, design, workmanship and materials, to conform strictly to applicable specifications, drawings, approved samples, if any; and to be fit and sufficient for the purpose intended and to be merchantable. Such warranties, together with all other services warranties of the Vendor, shall run to the County. All warranties shall survive inspection, testing, acceptance of, and payment by the County.

21. The County may terminate this Purchase Order at any time upon written notice to the

Vendor. The County shall pay to the Vendor and the Vendor shall accept as full payment for its performance under this Purchase Order, a sum of money equal to the work completed or the products provided under this Purchase Order.

22. §287.135, F.S., prohibits agencies from contracting with companies for goods or services that are on the Scrutinized Companies that Boycott Israel List, or with companies that are engaged in a boycott of Israel, and from contracting with companies for goods or services of

$1,000,000 or more that are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or are engaged in business operations in Cuba or Syria. The lists are created pursuant to §215.473 and §215.4725, F.S. Vendor certifies that the organization is not listed on the Scrutinized

Companies that Boycott Israel List, the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and is not engaged in a boycott of Israel or engaged in business operations in Cuba or Syria, and understands that pursuant to §287.135, F.S., the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs. In accordance with §287.135, F.S., the County may terminate this Purchase Order if a false certification has been made, or the Vendor is subsequently placed on any of these lists or engages in a boycott of Israel or is engaged in business operations in Cuba or Syria.

23. Pursuant to §287.133(2)(a), F.S., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017 for

CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

24. Public Records

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO

THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS

AT:

Sarasota County

Public Records Office

6050 Porter Way

Sarasota, FL 34232

Phone: 941-861-5830Email: PublicRecords@scgov.net

25. Vendor must use appropriate administrative, technical, and physical controls (“Controls”) for its business and information technology systems (“Systems”). Such Controls should include comprehensive, current, and robust information security process, policy, and technology safeguards (“Safeguards”) aligned to widely recognized standards or frameworks, such as those promulgated by the National Institute of Standards and Technology. Offeror is strongly encouraged (where not contractually required) to obtain adequate cybersecurity, technology, network security, privacy liability, or similar insurance coverage(s) keyed to threats which can be reasonably anticipated given Offeror’s risk profile. Regardless, Vendor retains any and all liabilities associated with failure, disruption, interception, interference, breach, hijack, emulation, impersonation, or similar, of Vendor’s Systems, and understands and accepts that

Vendor is solely responsible for ensuring the adequacy of its Safeguards and Controls.

26. Pursuant to Ch. 934 – Security of Communications and Surveillance, F.S., the County DOES

NOT CONSENT to the interception and/or disclosure of its oral, wire, or electronic communications. Offeror shall not utilize nor deploy any electronic, mechanical, or other device (including bots, Artificial Intelligence, or similar software) to record, transcribe, or monitor any such communications during any non-public, in-person or virtual meeting between itself and the County. Activities contrary to this may constitute a felony under Ch.

934, and implicate Ch. 119 – Public Records. Only duly authorized County personnel may grant an exception to this prohibition on a case-by-case basis in accordance with County

Administrative Directive 06-050.

27. Pursuant to §252.505, F.S., if Vendor breaches a contract for goods or services related to emergency response for a natural emergency during an “emergency recovery period,” Vendor shall pay a $5,000 penalty and damages, which may be actual and consequential damages or mailto:PublicRecords@scgov.net liquidated damages. As used in this section, the term “emergency recovery period” means a

1-year period that begins on the date that the Governor initially declared a state of emergency for a natural emergency. This provision shall not limit other remedies or liabilities as set forth in this contract or applicable law.

28. Any other conditions not contained above will be specified within the Purchase Order.

Attachments:

A - 2026-ISS-640_SS_2110_Att_A